Data protection corporate information
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- Privacy notice
ACES privacy notice
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- Privacy notice
Careers Service Fair Processing Statement for NHS Doctors in Training
This Privacy Policy is provided to help you understand what information is collected in these services and why it is collected
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- Privacy notice
Careers Service fair processing statement for students, graduates, and prospective students
This Privacy Policy is provided to help you understand what information is collected in the CareersPortal service and why it is collected
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- Template
Data Protection Impact Assessment Template
Download the DPIA template after completing an Initial Data Risk Assessment (IDRA) for all new or modified uses of personal data
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- Policy
Data Protection Policy
How the University processes personal data produced, acquired, or maintained by the institution and its employees in the course of the University’s business
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- Privacy notice
Disability Services - Confidentiality Statement and Privacy Notice
How Disability Services use and process your personal information
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- Privacy notice
Disability Services - Confidentiality, Data Protection and Privacy Statement
How Disability Services use and process your personal information
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- Factsheet
Emergency and trusted contacts for students
Information about emergency and trusted contacts details from students and how that data may be used
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- Policy
General guidance on retention of records
How long records should be kept for is dictated by legal and business requirements.
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- Policy
Guidance on the proper disposal of information
This policy outlines the appropriate disposal method of information and records
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- Privacy notice
Health Informatics Centre Privacy Notice
This Privacy Notice explains how we collect and use your personal information, as well as your rights with respect to your data.
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- Policy
How participants information is used in clinical research
As a University/ NHS organisation we use personally-identifiable information to conduct research to improve health, care and services.
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- Statement
Individual rights under the General Data Protection Regulation
Guidance on how individual rights might be applied to personal data processed by the University
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- Scheme
Information Security Classification Scheme
Guidance to help University staff consider the sensitivity of information and the most appropriate means of storage and transmission
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- Template
Initial Data Risk Assessment (IDRA) template
Download the IDRA template to identify if the proposed processing of personal data requires a full risk assessment via a Data Protection Impact Assessment
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- Template
Initial Data Risk Assessment Template for Research Projects
This IDRA template should be used to identify if the proposed processing of personal data requires a full risk assessment via Data Protection Impact Assessment
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- Procedure
Interception of communications Standard Operating Procedure
This Standard Operating Procedure outlines when the University may need to secure and access relevant data that is stored on its system
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- Privacy notice
Privacy notice for Academic and Corporate Governance/University Executive Office
Information concerning the use of personal data relating in the Directorates of Academic and Corporate Governance and University Executive Office
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- Privacy notice
Privacy notice for Applicants for University employment
To facilitate your application for employment with the University of Dundee we require some of your personal data.
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- Privacy notice
Privacy notice for applications to study
How the University of Dundee collects, uses, shares and protects any information that you give us during the course of submitting an application for studying here
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- Privacy notice
Privacy notice for Counselling Services
How the Counselling Service process the personal information of staff, students, and other stakeholders
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- Privacy notice
Privacy notice for Criminal Conviction Data
How we process data concerning the criminal convictions of applicants to its courses, applicants for employment or its students and staff
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- Privacy notice
Privacy notice for Current Research Information System - Discovery
How the University process personal information in the University’s current research information system (CRIS)
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- Privacy notice
Privacy notice for Degree Celebration
How the University uses personal data submitted during online graduations
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- Privacy notice
Privacy notice for Duncan of Jordanstone College of Art & Design – Public Events
How we process personal data for events held on and off campus through Duncan of Jordanstone College of Art & Design’s portfolio of activities
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- Privacy notice
Privacy notice for employers engaging with the Careers Service
How the Careers Service processes information provided by employers and their representatives
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- Privacy notice
Privacy notice for Enquiry Centre
How the University’s Enquiry Centre process the personal information of students
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- Privacy notice
Privacy notice for Equal Opportunities Data
How we process data further to the requirements of the Equality Act
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- Privacy notice
Privacy notice for Estates and Campus Services
How the Directorate of Estates and Campus Services process the personal information of staff, students, and other stakeholders
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- Privacy notice
Privacy notice for General Public
This privacy notice is for the general public, third parties, information rights requesters, contractors, suppliers and users of our website.
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- Privacy notice
Privacy notice for Go Abroad Application
How the University uses personal data submitted for Go Abroad application form
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- Privacy notice
Privacy notice for Go Abroad Scholarship
How the University uses personal data submitted for Go Abroad Scholarships
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- Privacy notice
Privacy notice for Graduating Students
Your personal data is processed in a variety of ways at graduation
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- Privacy notice
Privacy notice for Health Service
How the University Health Service process the personal information of staff and students
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- Privacy notice
Privacy notice for JISC Learning Analytics Services
How the University of Dundee process the personal information of users of Turnitin during a pilot project
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- Privacy notice
Privacy notice for Knuckle Down ID App
How your data is being used for Knuckle Down ID App managed by Leverhulme Research Centre for Forensic Science (LRCFS) and Science and Engineering (SSE)
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- Privacy notice
Privacy notice for Library Academic and Cultural Services
How the Directorate of Library Academic and Cultural Services process the personal information of staff, students, visitors and other stakeholders
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- Privacy notice
Privacy notice for MSC Clinical Academics Survey
How the School of Medicine process the personal information of participants in the MSC Clinical Academics Survey
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- Privacy notice
Privacy notice for Occupational Health
How Occupational Health process the personal information of staff
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- Privacy notice
Privacy notice for Procurement - Purchasing Cards
This form will ask you to provide personal data for Barclaycard to issue you a Purchasing Card and the University to manage the Purchasing Cards Programme
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- Privacy notice
Privacy notice for Professional Contact Information
The University uses professional contact information to contact employees and representatives of other organisations
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- Privacy notice
Privacy notice for Public Engagement and Major Events
How we process personal data relating to events held on and off campus through the Public Engagement and Major Events Office portfolio of activities
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- Privacy notice
Privacy notice for Registry
The Registry maintains the core student record with the student records system and manages personal data for major University processes like graduation
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- Privacy notice
Privacy notice for Research and Innovation Services
How Research and Innovation Services process the personal information of staff, students, and other stakeholders
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- Privacy notice
Privacy notice for Return to campus assessment form
How staff and students personal data will be processed in relation to the Return to Campus Assessment Form
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- Privacy notice
Privacy notice for Safeguarding - Raising a concern form
How we use personal data if you, or someone else, shares personal data or information with us through the Raising a Concern Formugh the Raising a Concern Form
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- Privacy notice
Privacy notice for ShortList.Me
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- Privacy notice
Privacy notice for Sport and Active Health Swimming Programme for children
How your child’s information is used if they are participating in the Sport and Active Health Swimming Programme
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- Privacy notice
Privacy notice for student recruitment and marketing
How the University of Dundee collects, uses and protects any information that you give us during the course of our student recruitment and marketing activities.
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- Privacy notice
Privacy notice for Students - 2024/25
We collect and process information about you to facilitate your education, validate your qualifications in future, and as part of our alumni community
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- Privacy notice
Privacy Notice for the Centre for Entrepreneurship
This is the privacy notice of the Centre for Entrepreneurship (CfE) at the University of Dundee.
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- Privacy notice
Privacy notice for the department of Advancement
Your relationship with Dundee is very important to us. We aim to be transparent and trustworthy in how we maintain and protect your data
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- Privacy notice
Privacy notice for the Directorate of Finance
How the Directorate of Finance process the personal information of staff, students, and other stakeholders
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- Privacy notice
Privacy notice for University of Dundee - Donations
How the Advancement Office (formerly Development and Alumni Relations Office) collects, uses, stores and manages your data
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- Privacy notice
Privacy notice for University Staff
How we use personal data for all staff, former staff, agency staff, contractors, consultants and secondees
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- Privacy notice
Privacy notice for UoD App
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- Privacy notice
Privacy notice for Video Conferencing and Communication
How the University process the personal information of staff and students if they use video conferencing and communication software
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- Template
Privacy notice template
This template is to be used when personal data is collected or used by the University, either directly or where information is received from third parties
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- Privacy notice
Privacy notice: Strategy to Recovery staff survey
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- Privacy notice
Reach Parent Surveys privacy notice
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- Privacy notice
Reach privacy notice
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- Agreement
Standard data sharing/processing agreements
Data agreements are required when working with partners and suppliers and processing personal data. Standard agreements are maintained by Legal.
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- Procedure
Standard operating procedure for data breaches
This procedure provides a framework which must be followed in the event of a data breach
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- Procedure
Standard operating procedure for requests for personal data from external agencies
This SOP details the process to be followed when an external agency requests personal data about its students, staff, or other stakeholders
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- Privacy notice
Student Funding Unit: Confidentiality Statement and Privacy Notice
How the Student Funding Unit uses your data to deliver confidential financial assistance
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- Template
Template for securing consent in relation to GDPR
This template adapts the University’s Privacy Notice to include a means to secure documented consent
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- Classification scheme
University activities – basis for lawful processing of personal data
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- Procedure
Verification guidelines: personal data
Why we sometimes need proof of identification in order to keep your data safe.