TASC costs and funding

TASC have developed a pre-award process to demonstrate the steps that Chief Investigators (CIs) should follow when requesting TASC support and when including University of Dundee (UoD) and NHS resources in grant applications.

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This process is applicable to clinical research projects involving humans, their tissue, NHS data or other NHS resources. If a grant is not applied for, then enough funds must be available to finance the project and NHS costs must still be identified.

TASC have developed a pre-award process to demonstrate the steps that Chief Investigators (CIs) should follow when requesting TASC support and when including University of Dundee (UoD) and NHS resources in grant applications. This process is applicable to clinical research projects involving humans, their tissue, NHS data or other NHS resources. If a grant is not applied for, then enough funds must be available to finance the project and NHS costs must still be identified.

See the full process map and guide:

Below is a summary of the steps provided in the process map.

Step 1: Complete TASC resource request form

CIs who are requesting support from TASC should complete the TASC resource request form. This brief form captures the general project requirements, to allow a collaborative approach within TASC to identify resources and prepare accurate project costing.

Step 2: Initial projects meeting

When TASC receive a resource request form, the TASC Business Development Officer (tasc.research@dundee.ac.uk) will notify the relevant stakeholders within TASC, identified by the CI on the form. Depending on the nature of the project, an Initial Projects Meeting (IPM) may be arranged between the relevant TASC operational units and the CI.

The meeting will discuss:

  • project specific details and timelines
  • the TASC support required for project delivery
  • allocation of TASC resources
  • if the CI is a University of Dundee Medical School member of staff, this process should align with the School of Medicine (SMED) pre-award process and the CI will need to submit an Expression Of Interest  (EOI) form for approval by their Head of Division. An EOI is required for any research project >50K, where the lead or co-applicant is SMED staff. An EOI is not required for projects consisting solely of NHS staff

Step 3: Budget preparation

  • Following a TASC IPM (if required), the project budget can be prepared.
  • TASC will work with the CI to identify all resources required for the delivery of the project.
  • NHS costs associated for the research will be identified by NHS R&D.
  • Worktribe should be prepared for full budget review.
  • Completion of Worktribe is the responsibility of the CI with the assistance of the Research Finance Services team.
  • Worktribe, submitted to RFS for non-commercial research, and the project registration form (PRF) to RIS for commercial research projects, must be submitted at least 10 working days before the funding call deadline.
  • RFS or RIS prepare the total project costings and once the final budget has been agreed, the application is submitted to the funding body.

Step 4: Funding application

  • TASC must be notified of the outcome of the funding application.
  • If the application has been successful TASC must also be notified of the awarded budget.
  • TASC Legal Section, with RFS/RIS as necessary, will finalise funding and collaboration agreements.
  • If the application is unsuccessful, consideration should be given to resubmission or application to a different funding body.

Step 5: Collaboration with TASC

Following a successful funding application, TASC Legal Section, with RFS/RIS as necessary, will finalise funding and collaboration agreements as required. This indicates the end of the pre-award process and the research project is now active.