Award management

What to do when you’ve been informed of the outcome of your funding application

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Please inform Research Finance Services (RFS) of the outcome of your application, whether it has been successful or not. If you have won the award, an award letter will be issued by the funder. RFS will review the PRF based on what has been awarded and accept the grant on behalf of the University. RFS will liaise with relevant other Professional Services, including RIS for industry and non-standard contracts and sub-contracts as well as partner due diligence checks, with TASC legal for clinical research contracts and Procurement for supplier registration. When all is complete, project codes will be set up and you can start your project.

At the beginning of your project, or at various points along the way, you might need to plan things like resourcing, reporting, IP management, dissemination and impact. With or without grant funding you will also have to consider things like ethics and research integrity and the wider University research governance and policy framework. This information also applies to unfunded research.

Resources and financial management

RFS support you with financial management and financial reporting of your award as well as the project audit, if required. Consultancy and studentships are supported by your School Finance Team. If your award includes new staff, the recruitment process involves approval via RFS and your School HR Business Partner. You will need to follow the University’s procurement regulations - find out more on the RFS web page:

Material Transfer Agreements (MTAs)

If you need to access materials from elsewhere or need to send materials to project collaborators, you need an MTA. Find the forms you need and further information in our guide:

Research reporting

ResearchFish

Many funders now expect researchers to report on activities and outcomes annually, via ResearchFish. If you are a PI, you should familiarise yourself with your funder’s reporting periods and requirements.

For support, contact discovery@dundee.ac.uk or ask your School Research Admin Lead.

Open access and data management

The University has policies governing both research data management and open research. Check the Policy Roadmap for more information. Contact discovery@dundee.ac.uk for advice and support.

Research Excellence Framework (REF)

The Research Excellence Framework (REF) is a cyclical assessment exercise used to assess the quality of research across all UK Higher Education Institutes. All research outputs and impacts from research should be recorded in a timely manner, using the appropriate systems to ensure compliance with submission standards.

For impact related support, contact the Research Impact Manager.

For support with research outputs contact LLC Research Services discovery@dundee.ac.uk.

Annual Research Review (ARR)

This review process allows the University to determine the range and quality of research undertaken during the previous calendar year. Ahead of the review, researchers are asked to ensure that all output and activity records are up to date in the Discovery Portal. For support with Discovery, contact: discovery@dundee.ac.uk

Research Governance

All staff, students and researchers must comply with the relevant policy and governance procedures when conducting research. Further information, including help on identifying the correct policy to govern proposed research can be found in the Research Governance and Policy Handbook.

Training on Research Integrity is available via MyDundee for all staff, completion of the module is mandatory for post-graduate researchers.

Equality, Diversity and Inclusion (EDI)

EDI should be considered in the design and delivery of your research project. School EDI Leads are a source of advice and guidance. For further information see: