Employee induction checklist

Updated on 25 January 2024

You can use this checklist for reference to help you gather information in your early days of employment with the University.

On this page

Your Line Manager can use this induction checklist to help orientate you into your role, team and the wider University.  You can also use this for reference to help you gather information in your early days of employment with the University.   


1 Reception on arrival
2 Induction folder received


1 Immediate supervisor and work colleagues introduced
2 Office, lab, or working area, chair, desk, and keys
3 Notice board
4 Food and drink facilities
5 Toilets and washrooms
6 Locker, security of possessions, and lost property
7 Uniform and dress code
8 Sport, recreational facilities, and library service
9 Car parking facilities and fees
10 Buildings and locations map
11 Trade Union recognition


1 Pay day statement
2 Information to the People Support team (ID check, payroll form, and bank details
3 Staff ID card
4 Hours of work
5 Annual leave information
6 Rules on sick leave and reporting absence
7 Sickness record card

Immediate workplace and job context

1 Explanation and tour around layout of immediate workplace
2 Immediate work colleagues introduced and their job context outlined
3 Senior and accountable colleagues introduced and their job context outlined
4 Custom and practice (Post items, style of telephone answering, confidentiality, alternating duties, lunchtime cover)
5 Stationery and photocopying facilities, facsimile, telephones
6 IT facilities
7 Direct job related information
8 Probationary review process explained and timetabled
9 Expenses procedures 
University values

Equality, Diversity & Inclusion

1 Policies and procedures
2 Equality and diversity mandatory training modules
3 Dignity at work and study policy
4 Staff Networks

Emergency procedures

1 The number to dial in an emergency (for example: extension 4141 or 2222) such as a fire
2 Fire drill, fire sounder test, means of raising alarm, location of exits, and assembly points
3 Use and types of extinguisher, and location of fire-fighting equipment
4 Identity of designated first aider(s) for your building
5 Location of nearest first aid room (if available)
6 Incident and near miss / concern reporting process and form

Health and safety information

1 Local health and safety notice board and/or intranet pages
2 Where to find the school or directorate safety policy and copies of risk assessments
3 The name(s) of the school or directorate safety advisor(s) and other safety personnel, for example the radiation protection supervisor and biological safety advisor
4 The names and contact details of trade union safety representatives
5 Health, Safety & Wellbeing University website
6 Quick health and safety guide for staff
7 Staff health and safety handbook
8 Smoking & vaping policy
9 Personal protective clothing and equipment arrangements
10 Safe working with display screen equipment
11 Any local rules, for example good laboratory practice, good workshop practice, etc
12 The procedures for lone and out of hours working
13 Electrical safety matters (Refer to electricity policy and staff handbook)
14 The importance of reducing slips, trips and falls (most common cause of injury)
15 The importance of preventing injuries from lifting and carrying (another common injury cause)
16 Working at height risks and controls
17 Contact details for Occupational Health Service (email
18 The importance of wellbeing and University initiatives in relation to this
19 Health and safety mandatory training modules

IT facilities

1 Code of conduct for the use of University computing facilities
2 Book onto the digital induction
3 Information security awareness
4 IT support
5 Set up your personal and work mobile devices to access University email and data

Other policies and training

1 Freedom of Information
2 Data protection
3 Anti-bribery policy
4 Whistleblowing Policy
5 Conflicts of Interest Policy
6 Safeguarding Policy
7 Research Integrity online training

Special circumstances

1 Language barriers and explanation of jargon
2 In-house journals
3 Information about key University initiatives such as strategic review, objective setting, and objective setting and review (OSAR)

If you have any questions or feedback relating to the Induction Checklist please contact People

+44(0)1382 386999

From People
Corporate information category Induction
Collection New employees