Employee induction checklist

Updated on 12 April 2022

You can use this checklist for reference to help you gather information in your early days of employment with the University.

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Your Line Manager can use this induction checklist to help orientate you into your role, team and the wider University.  You can also use this for reference to help you gather information in your early days of employment with the University.   

1 Reception on arrival
2 Induction folder received
1 Immediate supervisor and work colleagues introduced
2 Office, lab, or working area, chair, desk, and keys
3 Notice board
4 Food and drink facilities
5 Toilets and washrooms
6 Locker, security of possessions, and lost property
7 Uniform and dress code
8 Sport, recreational facilities, and library service
9 Car parking facilities and fees
10 Buildings and locations map
11 Trade Union recognition
1 Pay day statement
2 Information to the People Support team (ID check, payroll form, and bank details
3 Staff ID card
4 Hours of work
5 Annual leave information
6 Rules on sick leave and reporting absence
7 Sickness record card
Immediate workplace and job context
1 Explanation and tour around layout of immediate workplace
2 Immediate work colleagues introduced and their job context outlined
3 Senior and accountable colleagues introduced and their job context outlined
4 Custom and practice (Post items, style of telephone answering, confidentiality, alternating duties, lunchtime cover)
5 Stationery and photocopying facilities, facsimile, telephones
6 IT facilities
7 Direct job related information
8 Probationary review process explained and timetabled
9 Expenses procedures 
University values
Equality, Diversity & Inclusion
1 Policies and procedures
2 Equality and diversity mandatory training modules
3 Dignity at work and study policy
4 Staff Networks
Emergency procedures
1 Fire drill, fire sounder test, means of raising alarm, location of exits, and assembly points
2 Use and types of extinguisher, and location of fire-fighting equipment
3 Identify of designated first aider(s) for your building
4 Location of nearest first aid room (if available)
5 Accident and incident reporting process and form
Health and safety information
1 Local health and safety notice board and intranet pages
2 Safety Services website
3 Quick health and safety guide for staff
4 Staff health and safety handbook
5 Smoking policy
6 Protective clothing arrangements
7 Safe working with display screen equipment
8 Health and safety mandatory training modules
IT facilities
1 Code of conduct for the use of University computing facilities
2 Digital Induction
3 Information security awareness
4 IT support
5 Set up your personal and work mobile devices to access University email and data
Other policies and training
1 Freedom of Information
2 Data protection
3 Anti-bribery policy
4 Research integrity online training
Special circumstances
1 Language barriers and explanation of jargon
2 In-house journals
3 Information about key University initiatives such as strategic review, objective setting, and objective setting and review (OSAR)

If you have any questions or feedback relating to the Induction Checklist please contact People

+44(0)1382 386999

From People
Corporate information category Induction
Collection New employees