Guide

Upload your documents to My Applications

What documents you need to add to your application, what we accept, and how to upload these to My Applications on eVision

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What documents do I need?

Dentistry, MA Education, Medicine, Nursing, or Oral Health Sciences

You need to provide three unique documents to verify your identity - photographic ID, proof of nationality, and proof of address - as well as your qualifications.

If the name on any of your documents does not match the name given on your application, we also need to verify your change of name.

You can’t use the same document twice, so make sure you have a different document for each category.

Duncan of Jordanstone College of Art & Design

You need to provide photographic ID on the day of your interview. You do not need to upload any documents to My Applications. If the name on your photographic ID does not match the name given on your application, we also need to see evidence of your name change.

Photo ID

Issued by a government agency or professional institution showing your name, date of birth, and a clear image of your face.

Examples include your photocard driving licence (full or provisional), passport, national ID card, or Young Scot card.

Proof of nationality

Your current passport, birth certificate, or national ID card.

We are unable to accept expired documents.

Proof of address

Any company headed letter sent to your home address:

  • showing your full name and address
  • dated in the last 6 months
  • matching the address detailed on your application

Examples include a phone bill, finance letter, or medical letter. We can also accept an online bank statement.

The file you upload can not be cropped; we need to see the full document. If there is information you would prefer to keep private (for example, financial information), you may redact sensitive information provided the document can still be clearly identified.

Miscellaneous document (if applicable)

Most people will have five upload slots: photo ID, proof of nationality, proof of address, qualifications, and miscellaneous.

Each slot can only hold one document. If you upload something into the wrong slot, don’t worry. If all the documents we need are uploaded, you don’t need to contact us.

If you upload the wrong file, or you run out of upload slots (and you have already used the miscellaneous slot), please contact us and we can add additional slots to My Applications.

Proof of name change (if applicable)

If the name on any of your documents does not match the name given on your application, we need legal documentation which shows that both names belong to you.

If this applies to you, you need to upload this to 'miscellaneous document'.

Examples include your new birth certificate (if you changed your name in Scotland and your old name is shown at the bottom), deed poll (if you changed your name in England, Wales, or Northern Ireland), or your certificate of marriage, civil partnership, or divorce.

Qualifications

When you are invited to upload your documents, you will be advised which qualifications you need to upload. This usually includes your high school, college, and/or degree certificate(s).

If your qualifications are shown across multiple documents, you will need to combine them into one file (preferably in PDF or Word format) so you can upload them to My Applications

Dentistry, MA Education, Medicine, Nursing, or Oral Health Sciences

You have to upload:

  • all qualifications from school and further education (for example, your latest SQA summary certificate, GCSEs, A levels, BTECs, Access courses, HNCs, HNDs, and high school diplomas)
  • your degree certificate (if you are a graduate)

PGDE or PGCE

You have to upload:

  • your degree certificate or final transcript (if you have graduated), or your interim transcripts (if you have not graduated)
  • evidence of your qualifications in Higher / GCSE English and National 5 / GCSE Maths

Other than your qualifications in English and Maths, there is no need to upload any other qualifications, your degree supersedes this.

Upload from your computer

  1. Scan or take photos of your documents
    Be sure to get the full document in, making sure no details are hidden, blurry or obscured by light. Email these to yourself and save to a file on your desktop. It’s useful to name the files according to what it is e.g. ‘passport’.
  2. Sign into eVision
    Your login details were sent to you in your acknowledgement email. Can’t log into your account or a system?
  3. Select the correct course then click on ‘My Applications’
    If you’ve applied to multiple courses or studied with us before, you’ll need to select your correct application.
  4. Search for your ‘To Do’ list
    You will see this list on the left of the screen. This is where you should upload your documents.
  5. Go to ‘Click to Action’ then ‘Upload files’
    Locate your document and click upload. Wait for the file status to read ‘successfully uploaded’ then click ‘Submit’ to ensure your upload is saved.
  6. Continue uploading
    Click ‘return to list of document types’ then ‘next’. Repeat step 5 for the remaining items on your ‘To Do’ list until no further action is required.

Upload from your mobile device

  1. Sign into eVision
    Your login details were sent to you in your acknowledgement email. Can’t log into your account or a system?
  2. Select the correct course then tap ‘My Applications’
    If you’ve applied to multiple courses or studied with us before, you’ll need to select your correct application at the bottom of the screen.
    You’ll find ‘My Applications’ under ‘Information’ in the menu at the top of the screen.
  3. Scroll down to your ‘To Do’ list
    You will normally see this list underneath ‘Intray’ and above ‘Application Details’. This is where you should upload your documents.
  4. Tap ‘Click to Action’ then ‘Upload files’
    You’ll now have the option to either browse your photo gallery (if you have already taken a photo) or take a photo. Be sure to get the full document in, making sure no details are hidden, blurry or obscured by light.
  5. Continue uploading
    Tap ‘return to list of document types’ then ‘next’. Repeat step 5 for the remaining items on your ‘To Do’ list until no further action is required.

Combine multiple documents

We know that your qualifications may be shown across multiple documents however, there is only one slot for you to upload them to My Applications.

You will need to merge all your certificates (e.g. all your GCSE certificates, your A-level certificates, and your degree certificate) into one document, in either PDF or Word format, before you can upload them.

Combine files in Google Docs

Google Docs is available to download free on Android 5.0+ and iOS 11+. On desktop, Google Docs works with Chrome, Firefox, Safari, Internet Explorer 11, and Microsoft Edge.

  1. Open Google Docs in your browser to download the app on mobile or open on your desktop. Start a new blank document.
  2. Insert the various images of your documents, one on each page. Make sure the images are as large and clear as possible.
  3. Save the document and name accordingly. On desktop, go to “file”, then “download”, followed by “PDF document (.pdf)”. On mobile, tap the menu button, then “Share & export”, then “Save as”, followed by “PDF document (.pdf)”.

Combine files in Word

Word is available to download free on Android 6.0+ and iOS 12+.

On desktop, if you don’t already have Microsoft Office installed, you can use Office Online for free using your University of Dundee applicant IT account. Office Online works with Chrome, Firefox, Safari, Internet Explorer 11 and Microsoft Edge.

  1. Open the Word app on your phone or computer, or sign into Office Online using your University of Dundee applicant IT account.
  2. Insert the various images of your documents, one on each page. Make sure the images are as large and clear as possible.
  3. Save the document and name accordingly. On desktop, go to “file”, then “export”, followed by “Create PDF/XPS document”. On Office Online, go to “file”, then “save as”, followed by “Download as PDF”. On mobile, tap the share icon, then “send a copy”, followed by “PDF”.

Combine files using other software

While Google Docs and Word are free and widely available, there are many other ways to combine your qualifications into one file using a method more convenient for you.

Enquiries

Applicant Interview Team

+44 (0)1382 383838

applicant-interviews@dundee.ac.uk

Last updated

10 March 2020

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