Information and support for academic study, assessment, and examination during the coronavirus outbreak
The Enquiry Centre is closed for face to face enquiries but we can answer questions by email (firstname.lastname@example.org). The team is available Monday to Friday between 09:00 and 17:00 (UK time).
University Residences: email@example.com
Welfare and support guidance: firstname.lastname@example.org
International Student Support: email@example.com
View Student Services for contact details of all our services
The guides below help you work from home.
Health and wellbeing
Multi-factor authentication (MFA)
Microsoft Teams and Office 365
Studying/working from home
Tuition fees refund
Will I be eligible for a refund of my tuition fees?
The University remains open and operational in the face of this extraordinary pandemic with appropriate measures being put in place to protect the health of the University Community.
Accordingly, no refund or partial discount of tuition fees is currently being contemplated as teaching and learning continue to be provided.
Why is the University taking this view?
Coronavirus and its impact represent an exceptional situation, which is outside of the University’s reasonable control.
Responding to the unprecedented impact of coronavirus, and following government guidelines to ensure the health, safety, and well-being of our community, the University has transitioned to online teaching for all graduate and undergraduate classes, to the greatest extent possible.
The University is committed to ensuring that students continue to receive access to teaching, learning, and assessment. Support services will also be provided to the greatest extent possible but again the overriding concern is health and wellbeing. For example, Library services have transitioned online and your access to support on campus may be curtailed.
The University is confident that this transition and working with our staff, students, and other stakeholders will mitigate the impact of the coronavirus and its effects which are clearly outside its reasonable control.
Everybody within the University is working hard to ensure that our students still have access to learning and teaching and appropriate support services during this difficult time. The situation is clearly evolving and is fast moving – we will update our student community should matters progress in this space.
If you have any questions about your teaching, learning or assessment please contact your School Office where staff will be able to help.
You can also contact Student Services if you need access to other support services.
Assessment and exams
All exams and assessments will be moved online, or alternative arrangements made. If you travel home there will be no need for you to come back for exams or assessments this academic year. Your School will provide full details of all teaching and assessments and how this will be done.
Students with professional practice/clinical requirements they should always refer to their Schools for guidance about assessments and placements.
For more information on your School or programme please refer to MyDundee
Submission date extensions
If you have any questions or concerns about assessment submission dates you should raise these through your usual School communication channels.
Assessment marking and feedback extension
The normal timeframe for marking and assessment feedback is 3 weeks, this may be extended to four weeks in these circumstances. Schools will advise if necessary.
Online exams delivery and assessment
All Schools will update their students when plans are confirmed and details are available. No in person examinations will take place this semester in line with the suspension of face-2-face delivery and alternative arrangements are being made.
Viva voce examination for research students
In order to ease difficulties and ensure that vivas are not unduly delayed, the University is relaxing rules around video-conferencing for vivas.
Currently, the viva can be held on a maximum of two sites and there is a requirement that at least one examiner is at the same site as the candidate. The exact current requirements are set out in section 6.4.4 of the Research Degrees Quality Code.
However, given the current circumstances around coronavirus, the University recommends a degree of flexibility within the existing rules.
Where examiners or the candidate are unable to travel as a result of restrictions in place due to coronavirus (either nationally imposed or by home institution), it will be permissible for vivas to be organised through video-conferencing (Skype, Teams, etc.) with no limit on the number of sites. This means that it will be possible to conduct an exam with each participant (convener, internal examiner, external examiner, and candidate) accessing from a different location.
All participants should be content with these arrangements and agree by email. The Dean of the School should be asked to approve arrangements as normal.
These relaxed rules will be in place only for the period of disruption caused by the coronavirus outbreak.
All students will have been affected by the coronavirus (COVID-19) outbreak in one way or another. The University understands this and is trying to support you and Schools are making adjustments to your teaching, learning, and assessment to account for the change of circumstances. Boards of Examiners, who make the decision to award qualifications, will also take these extraordinary circumstances into account when considering your results. This means that you do not need to submit mitigating circumstances requests which relate to the general situation regarding coronavirus for any of your modules this semester.
However, if you feel you have been impacted in a way that is particular to your circumstances and that may not be accounted for through the arrangements above you may want to submit additional information which is specific to you for the School Mitigating Circumstances Committee to consider. Please refer to the MC application form and guidance
- You do not need to provide medical confirmation of a period of self-isolation and/or coronavirus COVID-19 diagnosis, instead you can do what is called ‘self-certify’. You can do this for an absence/illness of up to 14 days – you will not need medical certificate from your GP.
- It may be difficult to get a medical certificate from your GP at this time for any other medical issue, and the School Mitigating Circumstances Committee will take this into account, so please do not worry if you cannot provide all of the evidence normally required for mitigating circumstances.
- If you have been involved in providing support to the coronavirus effort, as a medic, nurse, social worker, educator, or carer for an affected person(s) or in any other capacity you can self-identify and explain the nature and extent of your contribution for the School Mitigating Circumstances Committee to consider.
International travel for study or University-related work
All international course-related travel should cease with immediate effect until further notice.
If you were expecting to travel as part of your course, you will be contacted by your School regarding this cancellation shortly.
If this travel related to a module and/or formed a component of your assessment, you will be advised of the alternative arrangements by your School.
If you are currently overseas
If you are currently overseas and you wish to return, please contact:
- firstname.lastname@example.org if you are abroad for a study abroad, exchange, or Erasmus
- your School Office if this is a part of your course and not an exchange
The appropriate team will then advise of next steps.
Placements for students studying abroad next semester
We hope that 2020/21 Study Abroad placements will not be affected by the current situation. However, it is possible that there may be disruption in some locations around the world. The University will continue to monitor the situation closely and communicate with all students scheduled to study or work abroad next year.
Please contact our Go Abroad team on email@example.com who can help with any queries.
Students currently studying abroad
We are working closely with our partners around the world to understand the impacts and precautionary measures being implemented in our Study Abroad locations. Where semesters have been disrupted, we are aware that some host institutions are moving to online delivery where appropriate. We are in touch with all students currently studying abroad and affected by precautionary or containment measures at their host institution.
Help and advice for parents
If you are a parent you should stay in close contact with your son and daughter if you can. Encourage them to familiarise themselves with the information and advice available on these pages and to check their university email accounts regularly for any updates.
Please also encourage them to check their contact details, including mobile phone number, are correct on their student record. Students are responsible for keeping this information up to date (via eVision). Please also ask them to check that they have registered with a GP and that this information is held on their student record.
Please encourage your son or daughter to follow the latest NHS advice.
We have been writing directly to all students for several weeks with updates and advice, and will continue to do that to ensure they have the information and support they need.
If you have concerns about a particular student you can speak to our staff in our Enquiry Centre telephone 01382 381900 or email firstname.lastname@example.org but please do try to make contact yourself with the student first.