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Update your details on the people pages
Learn about the information displayed on the people pages and who to contact to get your profile updated
On this page
The people pages of the University website provide a searchable, single location where the contact details and related information for staff can be accessed. Staff are organised into groups corresponding to the University's organisational structure.
Name and contact details
Content for the sections below is sourced directly from the University HR records system (P3).
- Forename (this uses the 'Known as' field from a person's HR record but will default to the 'Forename' record if this isn't available. In other words, 'Joseph' will show unless you have told HR that you prefer to use 'Joe'. Updating your 'Known as' will also update the display name for your email for example 'Joe Bloggs')
- Job title
- Group (i.e school/directorate, department/service)
- Location (University standard internal address)
Honorary staff are not published by default but can be listed on an individual basis if approved by a Dean/School Manager. PhD students who are not staff can be listed on the website if required and approved by a Dean/School Manager. In both instances please contact Web Services by emailing firstname.lastname@example.org and these can be added.
Updating and amending your details
If any of this information is incorrect then you will need to contact your local HR team. These changes will be automatically reflected on the website.
Editing access to update People profiles is restricted to Web Services but will be rolled out to designated marketing and administrative staff in Schools and Directorates over the next 12 months.
Phone numbers are sourced directly from the IT system. If this information is incorrect you should contact UoDIT by emailing email@example.com
Profile photos used on the website must be high quality and professional in appearance. Avatars, poor quality, or non-professional photos are not permitted.
Any new photographs provided should preferably be taken by a photographer in Creative Services to achieve a consistent style in line with University brand guidelines. If you need your staff photograph taken you should attend one of the regular photo sessions organised by Creative Services.
If you are unable to attend a photo session (for example, because you live overseas) then Creative Services can provide a description of the photography style required and you can provide a professionally taken photo.
To get your profile photo updated, added, or removed on the website please contact Web Services by emailing firstname.lastname@example.org
Biography and additional content
Content for the sections below is populated using the website content management system. If you wish to have any of this information updated then please contact Web Services by emailing email@example.com.
It is the responsibility of staff to ensure their biographies are accurate and reviewed regularly. The content published on staff pages must not include material which is offensive, threatening, defamatory, or illegal. Any content provided for profiles should adhere to the principles and standards defined in the University content style guide.
For academic staff this should provide a summary of research activity. Publications are not listed on the website but a link to an individual’s profile on the Discovery Research Portal can be displayed.
For academic staff this should provide a summary of teaching activity.
Academic staff profiles can include social media and blog links (maximum of 7). Web Services reserve the right to remove any broken links.
Removing your details
If you do not wish to have your name and contact details displayed on the website please email firstname.lastname@example.org
Biographies, teaching and research summaries, and photos will be migrated to the new pages from September 2019 in a phased approach.