Update your details on the people pages
Updated on 11 August 2020
Learn about the information displayed on the people pages and who to contact to get your profile updated
The people pages of the University website provide a searchable, single location where the contact details and related information for staff can be accessed. Staff are organised into groups corresponding to the University's organisational structure.
The content published on staff pages must not include material which is offensive, threatening, defamatory, or illegal.
Name and contact details
Content for the sections below is sourced directly from the University HR records system (P3).
- Forename (this uses the 'Known as' field from a person's HR record but will default to the 'Forename' record if this isn't available. In other words, 'Joseph' will show unless you have told HR that you prefer to use 'Joe'. Updating your 'Known as' will also update the display name for your email for example 'Joe Bloggs')
- Job title
- Group (i.e school/directorate, department/service)
- Location (University standard internal address)
Honorary staff are not published by default but can be listed on an individual basis if approved by a Dean/School Manager.
By default PhD students are not displayed on the website from the University HR records system. PhD students who are not staff can be listed on the website if required and approved by a Dean/School Manager. In both instances please contact Web Services by emailing firstname.lastname@example.org and these can be added.
Updating and amending your details
If any of this information is incorrect then you will need to contact your local HR team. These changes will be automatically reflected on the website.
Phone numbers are sourced directly from the IT system. If this information is incorrect you should contact UoDIT by emailing email@example.com
Profile photos used on the website must be:
- high quality
- on a plain background
- colour rather than black and white
- professional in appearance
- show your full face
Avatars, poor quality, or non-professional photos are not permitted.
Any new photographs provided should preferably be taken by a photographer in Creative Services to achieve a consistent style in line with University brand guidelines. If you need your staff photograph taken you should attend one of the regular photo sessions organised by Creative Services.
If you are unable to attend a photo session (for example, because you live overseas) then Creative Services can provide a description of the photography style required and you can provide a professionally taken photo.
To get your profile photo updated, added, or removed on the website please contact Web Services by emailing firstname.lastname@example.org
Biography and additional content
Content for the sections below is populated using the website content management system. If you wish to have any of this information updated then please contact Web Services by emailing email@example.com.
If you supply content for this section then you should ensure it is accurate and reviewed regularly.
For academic staff this should provide a summary of research activity. Publications are not listed on the website but a link to an individual’s profile on the Discovery Research Portal can be displayed (email firstname.lastname@example.org if you wish this link to be added).
Detailed research information such as outputs, prizes, activities, and press/media coverage should be displayed on research profiles on the Discovery Research Portal rather than people pages .
This section can be used by academic staff for providing a description of their teaching responsibilities and activities. It is the responsibility of staff to ensure this to up to date and accurate. Requests for content updates can be sent to Web Services via help4u. In some Schools there may be designated adminstative staff who are authorised to make updates on an individual’s behalf.
Websites links and other content
People profiles can display links to external sites which promote the teaching and research activities of staff. Permitted links include:
- Personal blogs
- Research project websites
- Personal social media profiles (Twitter, LinkedIn etc)
- ORCID identifier
Embedded social media timelines/feeds (for example, Twitter) are not permitted. Web Services reserve the right to remove any broken links.
The University does not provide the facility for posthumous people profiles.
Removing your details
If you do not wish to have your name and contact details displayed on the website please email email@example.com