Request an Associate Staff account
Updated on 26 August 2022
If you are working in and at the University but are not employed by it, and require access to IT or Library facilities, you should request an Associate Staff account.
An Associate Staff request Form should be completed for those individuals who are heavily involved in working at and with the University, but who are not employed by it, and who require access to the University's IT network (including email) and Library facilities.
- visiting academics
- external examiners
- externally funded researchers
- NHS medical staff involved in University teaching
Other associations will of course be considered. Please contact your HR Team for guidance if you are unsure.
Requests should be submitted by a current member of University of Dundee staff who holds a paid contract of employment (i.e. not Associate or Honorary) and who has a suitable level of authority.
Once an individual has been recorded within the staff database, an electronic extract is taken, which will forward their details on to UoD IT. At the same time, Human Resources will contact the person's Sponsor, and give them further information as to how to obtain the person’s logon details and confirmation of their email address.
Human Resources will send a letter giving instruction on how to obtain a Staff ID card to the Sponsor, to be forwarded to the new Associate.
In order to create an Associate Account, log in to OneUniversity and complete the Associate Request form available from the Forms tile on your homescreen.
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