How to use LapSafe lockers

The LapSafe Lockers in the Main Library allow you to borrow a university managed laptop for a short duration. For use only in the Main Library, these laptops allow more flexibility in where you choose to study. It also means that you can borrow and use a laptop if you are unable to use your own for any reason.

Laptops are for a short duration loan only and are not provided with chargers to encourage the short-term nature of the loan. The typical loan is expected to last a couple of hours. However, the loan will be applied to your library account for 24 hours from the time the loan is confirmed. When you borrow a laptop from the locker, the expected return time and date will be stated on the screen.

If the laptop is not returned, you will receive overdue reminders by email. You may be liable for fines and overdue fees if the laptop is not returned on time.

When you borrow a laptop, you are responsible for keeping it safe and secure. It must not be left unattended at any point and it must be returned to the lockers when you are finished with it. The laptops are charged using USB C chargers built into each locker bay. When you borrow a laptop, you must unplug it from the charger and only remove the laptop. When you return the laptop to the locker, it must be plugged back in to charge in the bay before you close the door. Otherwise, the locker will not count the laptop as having been returned.

Before you borrow a laptop, you must accept the terms and conditions of the loan, listed below.

Terms and conditions of loan

• Laptops are for a short duration loan only and are not provided with chargers to encourage the short-term nature of the loan.
• The laptop must not be removed from the Main Library. The laptops will not work off campus as they use a virtual desktop environment which requires the Eduroam Wireless Network.
• The laptop must not be left unattended at any point of your loan. They should be returned to the locker if you are planning to leave the Library, and a new one can be issued when you return.
• The laptop must be returned to the locker bay and plugged back into the USB-C Charger before the door is closed. A laptop that is not plugged in to charge will not be counted as returned. You may accrue fines and/or charges as a result, even if the laptop is placed back in the bay.
• Any damage to a laptop or loss of a laptop must be reported to a member of Library staff immediately.

How to use the laptop lockers

Step 1: Scan your matriculation card

Scan your matriculation card using the card reader on the front of the unit, under the touchscreen. You can also use the barcode from your UoD App if you do not have your physical card.

Step 2: Read the terms and conditions of loan

If you do not agree with any of the terms and conditions, you must not proceed with the loan.

If you agree to the terms and conditions, press the tick to proceed.

Step 3: Options screen

A screen will appear with your name and the options available to you.

To borrow a laptop, select the Borrow option.

Step 4: Laptop option

Select the Laptop option.

The number above the laptop icon shows the number of units that are available to loan at that time.

Step 5: Locker selection

The unit will choose a suitable locker.

It will attempt to loan out a laptop with full charge.

Step 6: Confirmation

The unit will inform you which locker door has been opened.

Remove the laptop from the USB C Charger and close the door. Please return the laptop by the time shown on the screen.

If you accidentally close the door without removing the laptop, the loan will be cancelled and nothing will be issued to your account. You can then scan your card and start the process again.

Step 7: Return the laptop

To return a laptop, scan your card and accept the terms and conditions again.

Step 8: Return option

A screen will appear with your name and the options available to you. To return a laptop, select the Return option.

Step 9: Locker confirmation

The unit will inform you which locker door has been opened. Return the laptop to the bay and attach the USB C Charger before closing the door. If the charger is not connected, the locker will not detect that the laptop has been returned, and it will continue to be loaned to your account.

Accessible laptop bays

We have added an accessibility feature that will only open the lower bays, where there is availability. If you require further support in operating the lockers, please ask a member of staff to assist you.

To enable accessibility mode, select the accessibility icon at the top right of the screen.

The accessibility icon will highlight in green to show that it has been enabled. You can then proceed with the loan process as detailed above. This method will attempt to loan a laptop from bays 5 to 9 on both sides of the LapSafe Unit. If you require any further support, please contact a member of the library staff.