Policy

Student Attendance and Engagement Policy

Updated on 1 September 2021

This policy provides the framework for student attendance and engagement.

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This policy applies across all schools and all years of study for students undertaking all modes of study e.g. taught undergraduate and taught postgraduate, including distance learning*.

*Specific attendance and engagement requirements for postgraduate researchers are outlined in the University’s Research Degree Quality Code.  

Overview 

The University has adopted a blended approach to teaching delivery for most of the on-campus, taught provision. The teaching delivery focusses on on-campus small group and practical teaching, and online delivery of lectures and other larger group teaching. 

The University is committed to supporting students to complete their programmes of study and attain the best possible academic outcome. As part of this, it is important that student engagement with all aspects of their programme is encouraged and monitored so that any difficulties can be identified and supported. 

The University is also committed to providing a positive learning environment for all students and extends this commitment to ensure an appropriate response in circumstances where a student’s level of attendance and/or engagement is a concern. Wherever possible, the University will provide support mechanisms for those students with difficulties in attending and/or engagement, including through appropriate and timely referrals to relevant support services. 

The University will consider flexibility in attendance requirements for students in protected groups, including making reasonable adjustments for disabled students, in line with its responsibilities under the Equality Act (2010). Such flexibility will take account of students’ individual circumstances and any supportive evidence provided. 

Students should contact their School as soon as possible should they anticipate any difficulties in meeting attendance and engagement requirements associated with their programme or studies. 

Attendance and engagement monitoring requirements 

  1. Students are required to attend or engage online in all centrally timetabled scheduled teaching events (where this is a feature of the study programme) in all years of study unless flexibility in attendance has been approved for an individual student as part of their individual learning plan by their School. 
  2. Schools will monitor attendance on campus, and engagement online for all centrally timetabled teaching events across all years of study. 
  3. Schools with programmes accredited by professional bodies (e.g. Dentistry, Education, Medicine, Nursing and Health Sciences) will align the approach with their regulatory requirements, e.g. this may require additional monitoring of learning, teaching and assessment activities. 
  4. The threshold for intervention is when a student’s attendance on campus and/or engagement online drops below 80%. For accredited programmes this may be higher. 
  5. Where a student’s attendance or engagement falls below the threshold within a 7-day period, the student will be alerted. If the student’s attendance or engagement continues to fall below the threshold after 14 days, there will be a further alert. After 21 days a member of academic staff will make contact to offer support. Such intervention will include directing students to appropriate sources of support, including that available through the Support Hub, Academic Skills Centre and DUSA.
  6. For students who hold a Student visa (formerly Tier 4) poor attendance and engagement can have potentially serious visa implications due to immigration rules set by the UK Government. Staying compliant with your Student Visa (formally Tier 4) | University of Dundee. You must contact your School Office if you have any concerns that may affect your attendance or engagement in learning and teaching activities. 

Attendance and engagement capture 

The University uses the SEAtS functionality to enable students to check into each on-campus or online centrally timetabled scheduled teaching event (where this is a feature of their programme of studies). The SEAtS mobile app is available as a download for iOS and Android devices from the App Store and Google Play. 

Learn about installing and using the SEAtS mobile app

Students and staff can record attendance using the SEAtS mobile app connected to low-energy Bluetooth beacons installed in teaching spaces. For online activities the SEAtS functionality enables students to confirm their attendance when participating at an online timetable teaching event. 

Students can view and monitor their own attendance and engagement statistics in a dashboard via the SEAtS app. Staff can also view student attendance and engagement data in the SEAtS app and use this to monitor activity and make interventions. 

Data protection 

The University is committed to storing and using your personal data securely, see our data protection pages. Also see Registry Privacy Notice.

Approved by the Learning and Teaching Committee (May 2016, August 2020, September 2021)  

Corporate information category Academic governance