• For Entry: January | May | September
  • Duration: 12 - 30 months
  • School: Humanities
  • Study Mode: Part Time+Distance Learning

This course covers the fundamental principles and practice of records management and will provide you with the basic knowledge to work in the records management sector, either in the UK or overseas.

TEF Gold - Teaching Excellence Framework

We are the leading international provider of professional educational courses in recordkeeping and related disciplines by online distance learning. Since 2004 over 1000 individuals have undertaken professional education or training with us. The quality and breadth of our provision is unrivalled and the excellence of our courses has been recognised by academic and professional accreditation from the University of Dundee, Records & Information Management Professionals Australasia and the Archives & Records Association, UK & Ireland. CAIS has also been highly commended by the Information & Records Management Society, UK. We have also developed a global interdisciplinary research network focusing on aspects of recordkeeping in the context of memories, identities and communities.

Teaching Excellence Framework (TEF)

The University of Dundee has been given a Gold award – the highest possible rating – in the 2017 Teaching Excellence Framework (TEF).

Read more about the Teaching Excellence Framework

TEF Gold - Teaching Excellence Framework

Core modules

Postgraduate Certificate in Records Management

Principles and Practice of Records Management
Complying with Information Legislation: Principles and Practice
Plus optional module(s) (total of 20 credits)

View optional modules

Core modules

Postgraduate Certificate in Records Management

This module is about the principles and practice of records management and the broader discipline of 'recordkeeping'.  It looks at what records are and why they need to be 'managed', examines records management concepts and discusses the foundations for, and the key elements of, a records management programme.  In this module, you will be able to draw on what you have learned in any other core modules which you have already completed.  You will also be expected to draw on your own experience of records, whether or not you have worked in any area of 'recordkeeping'.

Main topics:

  • Organisations and records: nature of records; making, maintaining and managing records
  • Records management concepts: record life cycle; records continuum
  • Records management programmes – foundations: records management roles & responsibilities; records management policies; records systems development methodology; business analysis; records survey
  • Records management programmes – elements: records creation & capture; records classification; records storage; records retention; records destruction
  • Establishing a records management programme: developing a business case for a records management programme; selling records management

Number of credits

20 SCQF credits (10 ECTS credits) on Level 5, SHE M (SCQF 11)


Tim LoveringPaul Duller, Fiona Cormack

In the Complying with Information Legislation module we look at the requirements of information legislation, particularly the general data protection regulations, the freedom of information acts and the environmental information regulations.  The module looks at the background to information legislation in the UK, the requirements of the three key pieces of information legislation, practical ways of meeting these requirements and the implications of the legislation for archivists, which provides an interesting way to look at some of the practical application of the legislation.  The module will not only give you an understanding of current theory and practice in the field, but also develops the critical analysis skills necessary to keep your knowledge up-to-date in future practice.

  • The international and national context of information legislation in the UK
  • The requirements of the general data protection regulations, the freedom of information acts and the environmental information regulations, and how to meet them in practice
  • The implications of information legislation for archivists - an examination of the practical application of the legislation
  • Management and organisational frameworks for implementing information legislation

Number of credits

20 SCQF credits (10 ECTS credits) on Level 5, SHE M (SCQF 11)


Sarah Norman

The requirement to be working or volunteering prior to, and throughout the duration of, the course gives students a distinct advantage in terms of appropriate work experience. The course itself is a mixture of theory and practice, and enables direct application of learning within the workplace. The dissertation gives students the opportunity to specialise in a particular area of direct benefit to employers.

You'll need to be

  • a graduate with a with an Honours degree or above in an appropriate discipline and
  • be employed or active as a volunteer in an appropriate professional environment for a minimum of half a day per week and have appropriate prior experience.

Alternative qualifications may be considered on a case by case basis. Transfer of credit from other study programmes may be possible by arrangement.

 EU and International qualifications

English Language Requirement

IELTS Overall 6.5
Listening 6.0
Reading 6.0
Writing 6.5
Speaking 6.5

 Equivalent grades from other test providers


English Language Programmes

We offer Pre-Sessional and Foundation Programme(s) throughout the year. These are designed to prepare you for university study in the UK when you have not yet met the language requirements for direct entry onto a degree programme.

 Discover our English Language Programmes

The fees (in pounds sterling) are below. Fees do not require to be paid in full at the beginning of study and are paid per module as study progresses, making it feasible for most students, who may or may not, be sponsored by their employers.

Fees for students starting 2019/20
Registration Fee Certificate £95
Individual 20 credit module £970
Individual 10 credit module £485
Certificate (Total cost) £2,910

Fees will be amended periodically.

Additional costs

You may incur additional costs in the course of your education at the University over and above tuition fees in an academic year.

Examples of additional costs:

One off costOngoing costIncidental cost
Graduation feeStudio feeField trips

*these are examples only and are not exhaustive.

Additional costs:

  • may be mandatory or optional expenses
  • may be one off, ongoing or incidental charges and certain costs may be payable annually for each year of your programme of study
  • vary depending on your programme of study
  • are payable by you and are non-refundable and non-transferable

Unfortunately, failure to pay additional costs may result in limitations on your student experience.

For additional costs specific to your course please speak to our Enquiry Team.

For further information on fees, see our Policy for Payment of Fees and Refunds.

Application deadlines:
 May 2019Sep 2019Jan 2020May 2020Sep 2020
MLitt/MSc/Dip 15 March 2019 12 July 2019 8 November 2019 13 March 2020 3 July 2020
PGCert/CPD 22 March 2019 19 July 2019 8 November 2019 20 March 2020 17 July 2020
Family and Local History
19 April 2019 23 August 2019 6 December 2019 17 April 2020 21 August 2020
Semester start date 6 May 2019 9 September 2019 13 January 2020 11 May 2020 7 September 2020

Supporting documents

  • References - Two references in support of your admission (one must be from your current employer detailing relevant experience; the other should be an academic reference). 
  • Referee Form 1  |  Referee Form 2   |   Referee Guidance
  • Photograph
  • CV
  • Copy of Academic Awards and Transcripts
  • Language Certificate (if applicable)

You will also need to

  • provide a personal statement of 500-750 words detailing previous experience and explaining why they want to undertake the course

Download Application Form

All application forms should be emailed to cais@dundee.ac.uk

All applications need to reach CAIS before midnight on the final day. Application forms will not be processed until all parts (including references) are submitted. If you have any questions regarding the application process please contact cais@dundee.ac.uk or +44 (0)1382 385543.

There are three possible outcomes to your application:

  • We make you an unconditional offer of a place on the course 
  • We make you a conditional offer of a place on the course, dependent upon your examination results and/or further work experience 
  • We do not make you an offer of a place on the course

Course Contact

Mrs Nicola Barton
+44 (0)1382 385543