Erasmus+ Online Linguistic Support
The promotion of language learning and linguistic diversity is one of the objectives of Erasmus+
Assessment of competence in the language of study or work before and after student mobility is mandatory for students undertaking mobilities of more than two months, except for students whose native language is the language of study or work. Assessment is done via the European Commission’s Erasmus+ Online Linguistic Support (OLS). The results of the language assessment test carried out by students before their departure will not stop them from taking part in their placement unless the receiving partner has specified the language level required on our agreement with them or will not accept a student at a slightly lower level.
Linguistic support is available for the language of study or work for students studying for more than 2 months and is available in French, German, Spanish, Italian and Dutch.
If you are undertaking your placement in the language of your host country then you will be required to take a language assessment via the OLS otherwise you will not be eligible for the Erasmus+ mobility grant. If you score lower than B1 you will be automatically be given access to the language course. At the end of your placement you are also expected to take a second language assessment. The benefit of this is you can review to what extent your language skills have improved whilst you have been abroad.
If you are going to be taught in English in your host university but would like to gain a knowledge of the local language you can voluntarily undertake the Erasmus OLS assessment and language course. Contact the Erasmus Institutional Co-ordinator and request to be given access to the OLS.
Language Courses and Preparation
Teaching in some of our partner institutions is delivered in English, but the majority of universities teach in the native language of the host country. However, to make the most of an exchange visit it is essential that you are able to communicate with your fellow students and be able to go about your daily activities e.g. shopping, getting about on local transport etc.
University of Dundee Language Courses
All students are eligible to enrol in one of the Practical Language or Open Languages programmes provided by the University of Dundee. There is a charge, but reimbursement is possible from I.L.A. Accredited Courses or from the Erasmus+ Institutional Co-ordinator on provision of the course completion certificate and evidence of payment.
For more information, visit the Languages for All website.
Partner Institution Language Courses
Some of our partners will offer a language course which will take place just before the start of their academic semester which is specifically for Erasmus+ students. You are encouraged to attend this course if it is available to you and it will be included in the duration of your placement with regards to your Erasmus+ grant allocation.
Erasmus+ Student Funding
The Erasmus+ student grant varies from year to year depending on the annual allocation set by the UK National Agency.
The grant is non-means tested and available to students who have been approved by the University for Erasmus+ study or traineeship/work placements. It is intended as a contribution to assist with the extra costs of studying abroad. It will not cover all your costs.
How much is the grant?
For the Academic Year 2017/18 the grant has been set by Country Groups, see table below for Study Placement monthly grant allocations
Placement monthly grant allocation
Group 1 Countries (high cost of living)
Group 2 Countries (medium cost of living)
Group 3 Countries (low cost of living)
Disadvantaged Student Grant (Widening Participation) Student Placement
There is an additional monthly supplement of €120 for students who come under this category. All students who are approved for Erasmus+ will be requested to complete a questionnaire with respect to eligibility criteria.
See table below for Traineeship/Work Placement grant allocations
Placement monthly grant allocation
Group 1 Countries (high cost of living)
Group 2 Countries (medium cost of living)
Group 3 Countries
Disadvantaged Student Grant (Widening Participation) Traineeship/Work Placement
There is an additional monthly supplement of €20 for students who come under this category. All students who are approved for Erasmus+ will be requested to complete a questionnaire with respect to eligibility criteria.
How is the Erasmus grant paid?
For full year placements - 80% of the total grant allocation is paid at the beginning of the placement, 10% is paid at the start of your second semester and the remaining 10% is paid after the end of the placement. All payments are subject to the submission of formal Erasmus+ documentation and the terms and conditions of your Erasmus+ Mobility Grant Agreement.
For single semester placements - 80% of the total grant allocation is paid at the beginning of the placement, 20% is paid after the end of the placement. All payments are subject to the submission of Erasmus+ formal documentation and the terms and conditions of your Erasmus+ Mobility Grant Agreement.
Stevenson Exchange Scholarships
The Stevenson Exchange Scholarships were founded in 1932 and 1935 by Sir Daniel Stevenson, University of Glasgow Chancellor (1934 – 1944) to promote friendly relations between the students of Universities of Scotland and those of Germany, France and Spain. These Scholarships are tenable, normally for one year, at any French, German or Spanish University. This means that students wishing to study in, for example, Belgium or Austria will not be eligible and cannot be considered for the award.
The application deadline is 31st January
For further information on this Scholarship please contact Karen Stulka (email@example.com) in our Academic and Corporate Governance Office and Language students should contact Brigitte Edelston (firstname.lastname@example.org) in the School of Humanities.
Special Needs Support
Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for students and staff whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support.
In holding the Erasmus+ Charter the University is committed to ensuring equal access and opportunities to participants from all backgrounds. Therefore students with physical, mental or health-related conditions can benefit from the support services that the host institution offers to its local students and staff
For your access needs during your Erasmus placement you can apply for an additional Erasmus grant over and above the standard Erasmus mobility grant.
Areas that could be eligible for additional support are adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning material, an accompanying person etc
Please contact the Erasmus Institutional Co-ordinator for further information if you are interested in Erasmus and have special needs
Have a look at MabAbility, an online tool developed by the Erasmus Student Network (ESN) mapping the accessibility of higher education institutions and their services to make informed choices about your mobility destination. Please remember that you do need to choose a suitable partner destination from the University of Dundee Erasmus partner portfolio.
Whether you are staying in University owned accommodation or in a privately rented flat or room, you need to make arrangements for the time you will be abroad to ensure that you are not required to still pay for your accommodation here. If you wish to go away for one semester only and had planned to stay in University of Dundee accommodation for the other semester you can make arrangements to do this with our Residences office. If you have entered into a private lease you can advertise your room/flat for the semester you are away, only if you have received prior permission from your landlord or tenancy agency.
Finding accommodation for your period abroad varies greatly from place to place. In some countries, universities organise student accommodation for visiting students, whilst in others it is the responsibility of the student to find accommodation via an independent body or the private sector. There is information on each partner institution profile, regarding accommodation arrangements. Student Accommodation differs from country to country and sometimes can be markedly different to Student Accommodation in this country - e.g. there are often mixed-gender facilities.
You may be required to pay a deposit and one month rent in advance prior to your exchange commencing.
It is advisable to check with the host university before you go, that your accommodation has been confirmed.
You should also check whether you are expected to provide bed linen, cutlery and cooking utensils.
It is useful to contact students who have been on exchange to the host University you plan to go to and they will give you information on the accommodation they used or would recommend.
If you do wish to find private accommodation there are a number of websites which you may find useful for this search. Please note that some of these companies/agencies may charge a fee
Passport & Visa Information
For EU Nationals
All EU countries require students to possess a 10 year passport in order to study in the country and some require that your passport is valid for between 3 and 6 months after the end of your visit. Therefore make sure that all your passport details are in order. For specific information on the passport requirements for the country you are undertaking your placement in please go to The Foreign & Commonwealth Office
If you do not have a 10 year passport then apply well in advance of departure as it can take several months for your passport to be processed, especially over busy holiday periods.
Further information can be obtained from the HM Passport Office.
Although visas are not required for entry to EU countries, if you are going elsewhere in Europe you may require a visa. The Foreign & Commonwealth Office website contains up to date information on visa requirements, plus other useful travel advice.
For International Students who hold a current Tier 4 Student Visa
All EU countries require students to possess a 10 year passport in order to study in the country and some require that your passport is valid for between 3 and 6 months after the end of your visit.
As an international student undertaking full time study at the University you will already have a Full Tier 4 Student VISA for study in the UK. In order to undertake an Erasmus+ placement in another EU country whilst still registered as a Dundee student you must apply for the relevant type of visa for that country. Your placement provider will provide you with the information on what type of visa you are required to have. If you require further information or advice about this visa application please visit the International Advice Service or alternatively you can make an appointment with our International Student Advisory Service, please email email@example.com to request an appointment.
Reporting whilst on Erasmus+ placement
Whilst on your placement you will still be a registered student at Dundee and therefore under the UKVI regulations we will be monitoring your attendance at the host institution, please ensure that you do attend classes. We will also require that you keep regular contact with your School/Tutor and ourselves during your time on placement.
Health & Travel Insurance
It is mandatory for all students undertaking an Erasmus+ study or traineeship placement to have relevant Health Insurance in place before the commencement of their placement.
The Department of Health offer a free time limited European Health Insurance Card (EHIC) for Studies or Work and it is recommended that all students obtain this card as well as any other private health insurance cover they may wish to have.
For more information, visit the NHS Healthcare Abroad website. To apply for your card, visit the NHS website. The Global Programmes Office will provide you with a supporting letter for your application.
The UK Department of Health has produced a travel health leaflet called Travel Safe. The aim of this leaflet is to alert young people to how they can protect themselves from blood-borne viruses such as HIV, hepatitis B and hepatitis C. You can download a copy from their website.
The University of Dundee will provide Travel and Personal Accident Insurance to all outgoing Erasmus students free of charge. This will be arranged for you prior to your departure from the UK.
Specific Insurance Requirements for Traineeship/Work Placement students
It is mandatory that specific insurances are in place for students undertaking a traineeship or work placement in a host company/institution in an EU country. Cover for these cannot be provided by the University.
The types of insurances that must be in place are:
- Liability Insurance Coverage (covering damages caused by the student in the workplace)
- Accident Insurance Coverage (related to the student’s tasks covering at least damages to the student in the workplace)
These insurances should be offered by the company hosting a student on a work placement, if they are not in place the student will not be permitted to undertake the placement as part of the Erasmus+ Programme.
Erasmus+ Student Charter
The Erasmus Student Charter (2017) highlights your rights and obligations and tells you what you can expect from your sending and receiving organisations at each step of your Erasmus+ experience
If you are approved for an Erasmus+ placement, here are some reminders of things you should do before you go, when you arrive, during your stay and when you finish your placement:
Before You Go
- Return a copy of your signed Erasmus+ Student Grant Agreement and approved Learning Agreement for studies or Learning Agreement for Traineeships to the Global Programmes Office. Please note module choices may have to alter when you matriculate at the partner institution. Remember any changes must be approved by your Erasmus+ Academic Link Co-ordinator
- Complete the Erasmus+ Online Linguistic Support assessment (if applicable)
- Undertake the Erasmus+ Online Linguistic Support course (if applicable)
- Ensure that you are fully informed with regards to how your studies abroad will be recognised on your return to Dundee (contact your Erasmus+ Academic Link Co-ordinator for information)
- Notify your funding body of your intention to go abroad.
- Notify your bank that you are going abroad and seek advice on banking while you are away.
- If you are on regular medication, seek the advice of your doctor and ask for a letter to take with you explaining your medication.
- Meet any deadlines for application/ accommodation application set by your host institution.
- Organise your visa if required in your host country.
- Ensure your passport will be valid for your entire trip and at least six months after your return to the UK.
- Research accommodation options and arrange temporary accommodation for your arrival if necessary.
- If you do not have one already obtain a EHIC (European Health Insurance Card)
When you arrive
- Confirm your safe arrival with your family and with Global Programmes Office.
- Attend any orientation programmes offered by your partner institution and follow procedures for registration/ matriculation at the partner university.
- Obtain local safety and security advice and follow any instructions given by your host.
- Check with the partner institution about medical facilities and registering with a doctor.
- Enrol for courses and ensure any changes to modules are preapproved by your Erasmus+ Academic Co-ordinator via email and the changes are then entered onto your Learning Agreement and a copy returned to the Global Programmes Office
- Have your Certificate of Arrival signed and stamped by the Erasmus office at your host institution and returned to Global Programmes Office within 7 days of your official start date at the partner institution.
During your stay
- All Semester 1 and Full Academic year exchange students need to matriculate online in September as continuing students even though they are attending a partner institution.
- Check your Dundee email regularly and keep in touch with the Global Programmes Office, notify us immediately if you have any problems
- Keep in touch with your Honours Advisor about module choices for your return
- Before you leave the partner institution please have your Certificate of Departure signed and stamped by the Erasmus office and return to Global Programmes
When you finish
- Have your Certificate of Attendance signed and stamped by the Erasmus office and returned to Global Programmes
- Complete the second Erasmus+ Online Linguistic Support assessment (if applicable)
- Complete the EC Erasmus student online survey
- Ensure that you return all documents requested by the Global Programmes Office to complete your Erasmus file
For more detailed guidance please review our Study Abroad Student Handbook