Research and Research Related Grants and Contracts

I am unable to complete the remaining task(s) on my grant due to the University closure - how would I request an extension to my project?

Requests for extensions to awards will depend on funder terms and conditions and advice at the moment is that in general, these will be assessed on a case by case basis.  Please contact your Research Finance Officer in the first instance to discuss: Research Finance Services


Will the University’s insurance cover any additional costs required for externally funded projects due to our closure?

The current advice from our insurance broker is that our policy does not provide cover for this.


I am due to travel outside of the University as part of my research grant and wish to postpone or cancel, will my grant cover the costs or will the University do this?

See the University advice on travel at this time here: Coronavirus Guidance

Please contact your Research Finance Officer in the first instance to discuss how costs may be covered: Research Finance Services


The conference I was due to attend has been cancelled and was charged to my research grant code, will the grant be reimbursed?

Please retain any documentation relating to the booking and cancellation.  Contact your Research Finance Officer in the first instance to discuss: Research Finance Services


How will I be able to review the financial expenditure on my grants?

Project financials are available via OneUniversity .  Current position on an individual project can be found in ‘UoD Enquiries and Reporting/My Business Intelligence/My BI Enquiries/Full Life Project View (or Full Life Project View by Budget Holder to see all of your projects). 

Any queries relating to research awards should be directed to your Research Finance Officer: Research Finance Services


How will we deal with contract renewals on externally funded grants?

If the person whose contract will be renewed is still able to work on the project whilst the University is closed, then the normal renewal process should be followed.  If this is not the case, please contact your Research Finance Officer to discuss: Research Finance Services


Can we still submit research grant applications?

If the call is still open (please check current advice on funding body web-sites), then yes, support is available from both RFS and RIS.  Please follow the usual process and submit any new requests via a Project Registration Form (PRF) to  PRFs are available here: RFS Information and Forms 

Note that electronic signatures and email confirmation are acceptable for PRF approvals in current circumstances.


Can we still submit applications for ethical approval of non-clinical research?

Yes, researchers may continue to submit applications to the relevant School Research Ethics Committee (SREC) and reviews will continue to be conducted (although they may take longer than normal under the current circumstances). However, you are not permitted to begin data collection which requires any face-to-face interactions with participants, or any non-essential campus-based research, until further notice. For further information see the University Research Ethics Committee coronavirus web page and the University’s Coronavirus Guidance.

Researchers planning to undertake clinical research should contact TASC (Tayside Academic Science Centre) research governance by e-mail at:


I have long term experiments running (in laboratory/field work) – how will I ensure these can be maintained?

Please see University guidance here: Coronavirus Guidance

Please discuss individual requirements with your Head of Division or School Dean.


What about my patents and commercialisation work?

All patent prosecution, renewals etc. are business as usual. For IP-related enquiries please contact Debbie Wyatt 

For commercialisation please contact Anne Muir or Rachel Simpson


What will happen about my industrially sponsored research, service work or consultancy?

Please contact Anne Muir to discuss individual programmes


Is this type of unforeseen circumstance covered in my contracts?

Many contracts cover the type of unforeseen scenario we are in (Force Majeure) – please check the contract covering your research in the first instance and if you need help interpreting the clauses please contact Pauline Cheung in the first instance


Research Excellence Framework (REF)

The REF has been postponed. Should I still be submitting my manuscript to Discovery on acceptance?

Yes, it is important that you continue to do this to comply with OA policy and the Discovery team are working remotely to support you. Contact