Application form and guidance for consideration of mitigating circumstances

Last updated:Thu, 02 Apr 2020 13:15:38 BST
Type of publication: Form, Guidance

Application form and guidance for consideration of mitigating circumstances, FAQ's, process flow chart and advice and support flow diagram

All students will have been affected by the Coronavirus (COVID-19) outbreak in one way or another. The University understands this and is trying to support you with schools making adjustments to your teaching, learning and assessment to account for the change of circumstances.  Boards of Examiners, who make the decision to award qualifications, will also take these extraordinary circumstances into account when considering your results. This means that you do not need to submit mitigating circumstances requests which relate to the general situation regarding coronavirus (COVID-19) for any of your modules this semester. 

However, if you feel you have been impacted in a way that is particular to your circumstances and that may not be accounted for through the arrangements above you may want to submit additional information which is specific to you for the School Mitigating Circumstances Committee to consider.  You should do this using the Mitigating Circumstances Application Form.

Please note the following adjustments specific to the Coronavirus (COVID-19):

  • You do not need to provide medical confirmation of a period of self-isolation and/or Coronavirus (COVID-19) diagnosis, instead you can do what is called ‘self-certify’.  You can do this for an absence/illness of up to 14 days – you will not need a medical certificate from your GP.
  •  It may also be difficult to get a medical certificate from your GP at this time for any other medical issue, and the School Mitigating Circumstances Committee will take this into account, so please do not worry if you cannot provide all of the evidence normally required for mitigating circumstances.
  •  If you have been involved in providing support to the Coronavirus effort, as a medic, nurse, social worker, educator or carer for an affected person(s) or in any other capacity you can self-certify and explain the nature and extent of your contribution for the School Mitigating Circumstances Committee to consider.
  • Circumstances relating to the Coronavirus (COVID-19) may mean that the composition of the Mitigating Circumstances Committee might have to be different.  For example, if a staff member is unwell or unable to perform the role, or indeed if the University needs to take priority action to ensure certain categories of students (such as medical, social work and nursing students) are considered urgently to allow them to support the national effort for Coronavirus.  Please be assured that the Committee will comprise your academics and suitably qualified staff, and will maintain the required standards of fairness and confidentiality.

Industrial Action

Some areas of the University have been affected by the period of industrial action in February and March 2020. Schools are aware of the impact this has had on learning, teaching and assessment and will account for this.  You do not need to submit mitigating circumstances which relate to the general impact of strike action because this has been acknowledged and has been taken into account by your School.

Support and guidance is available from the University, including your School, DUSA and Student Services


Mitigating Circumstances Application Form March 2020

Mitigating Circumstances Guidance notes March 2020

Mitigating Circumstances Advice and Support flow chart

Mitigating Circumstances Process flow chart

Mitigating Circumstances Frequently Asked Questions