Image of the Library help desk

Where can I borrow?

Any member can visit and borrow from any of our libraries.

What can I borrow?

All members (except SCONUL Access Scheme Band R) can borrow and place reservations. The table below lists the allowances for the main categories of member.

Multimedia items (including CDs, DVDs and videos) are available to University of Dundee members only.

Most of our journals are available online to current staff and students of the University of Dundee. Some limited online journal access is available to other registered members of the Library via the Eresources Kiosks located at our sites (see information on our Walk In Users Service). A small number of print only journals are held in our libraries, and these are not available for loan to any member. 

For more information, please contact us.

University of Dundee

Undergraduates 18 10
Taught Postgraduates 30 10
Research Postgraduates 30 10
Staff 30 10
Continuing Education Students 6 4
Graduates [by subscription] 6 4

Abertay University

Students and Staff 6 4

St Andrews University

Students and Staff 6 4
Graduates [by subscription] 6 4


Members in Bands A-C 6 4

NHS Fife Health & Social Care Partnership Services

Staff 6 4

NHS Tayside

Staff (including GPs) 6 4


Corporate Subscriber 6 4
Subscriber 6 4
Junior Subscriber 6 4

How long can I borrow for?

This depends upon the loan policy assigned to the individual copy of a title. Borrowable stock falls into 3 main categories:

  • Standard Loan
  • 7 Day Loan (multimedia items, locker keys and equipment only)
  • 1 Day Loan (multimedia items, locker keys and equipment only).

Demand for a title determines both the number of copies in stock and the loan policy assigned to each one.

Can I renew my loans?

This depends upon the loan policy assigned to the individual item.

  • Standard Loan items are eligible for automatical renewal (see below)
  • 7 Day and 1 Day Loan items cannot be renewed
  • Items borrowed through Inter-library Loan are subject to specific procedures.

Unless someone else has requested the item, we will renew your Standard Loan automatically for up to 12 months. If we cannot renew your loan for any reason, you will be notified by email that the item must be returned by the due date.

If, because of illness or other unforeseen events, you cannot return your loan on or before the due date, please contact us as soon as possible so that we can try to ensure that you do not incur a fine.

Why has my loan been restricted to one week? 

If someone else has requested the item by placing a reservation on it, the loan period for a Standard Loan item will be reduced to 7 days until any waiting list has cleared. 

Why has my loan been recalled?

If someone else requires a Standard Loan item you have borrowed, it will be recalled and you will receive an email advising you of the new due date.

Staff and students of the University will be contacted via the email address attached to their Library Account. Other members of the Library will be contacted via whatever email address they supplied at the time of registration. It is always advisable to check your Library Account regularly. 

If the recall is subsequently cancelled, we will attempt to renew your loan for you.

What if I can't find my book? 

Library Search will tell you whether an item is out on loan and, if out, when it is due back. Sometimes an item is "On shelf" according to Library Search but cannot be found because someone else is using it in the library. Also, you may be looking in the wrong part of the library or even at the wrong library, so check the item's Location carefully. 

If you are unsure, please ask a member of staff for help. 

How do I place a reservation request?

If the item you want is already out on loan, or only available at one of our libraries which you normally don't visit, you can place a reservation (also known as a hold) on it. When it is available we will contact you by email, and keep it aside for you at the pickup location of your choice for 5 days. You should: 

  • do this through Library Search (either via one of the dedicated Search PCs located in our libraries or via this website)
  • on the menu bar at the top of the screen click Sign in and use your University of Dundee username and password or, if you are another category of member, the username and password associated with your Library account 
  • search for the item you want to reserve and click View availability
  • click on Request
  • select the Pickup Location most convenient for you (the Reading Room options only apply to items which cannot be removed from the library) 
  • if you wish, select a date no less than 7 days in the future from the Not Needed After option to indicate when the item will no longer be of use to you
  • if necessary, add a Comment about the reservation 
  • click on the orange Request button
  • a message on screen will confirm that the request has been placed (somewhat confusingly, "Place in queue is 0" means that you are first in the queue while "Place in queue is 1" means that you are second in the queue!)

If you are not able to place a reservation, this may be because:

  • your membership category determines how many reservations you can place at one time
  • reservations may not be permitted on some restricted loan items.

If you decide that you no longer require the item please cancel your reservation by signing in to My Library Account, selecting Requests and clicking on Cancel. The item will then be available for others to borrow or consult.

Late return of loans

Fines are levied on loans which are not returned by their due date. In the case of Standard Loan items this will only be if the item has been requested by someone else (see above). To avoid incurring fines, it is always advisable to check your University email or your Library account regularly. Once you have accrued fines of £15 or more, you will be unable to borrow any additional items; this will not, however, affect the renewal of existing loans.

You can pay for charges, including fines, in a number of ways.


From 3rd October 2016

Standard Loan £1 per day
7 Day Loan £1 per day
1 Day Loan £1 per day
Inter-library Loan £1 per day
Lockers £1 per day