Accepted for publication?

Make sure your work can meet REF and funders' Open Access requirements.

Email Manuscript to


When your article or conference proceeding is accepted by a journal, send it to us at Every Dundee author who is submitting their work in the next REF is affected. We’ll check your funder and journal policies and advise on how to comply with REF and funder requirements.

Every Dundee author who is submitting their work in the next REF, but only for journal articles or conference proceedings (with an ISSN).

Upload articles or conference proceedings (with an ISSN). Monographs, books and other

types of output do not need to be sent.

Manuscripts should be sent by an author, or an administrator on their behalf. Simply attach a copy of your manuscript in an e-mail to, and include details of your acceptance date from your publisher.

Each co-author should send their accepted manuscripts. We will detect duplicates after papers have been added to PURE.

You should send your Author’s Accepted Manuscript. This is your version of the manuscript after peer review and including any significant changes, but before publisher typesetting or copy-editing by the publisher.

Please do not send final versions, or typeset proofs.

As soon as your peer-reviewed manuscript has been accepted, send it to us at HEFCE policy requires manuscripts to be uploaded no later than three months after acceptance to ensure compliance for the REF. This policy comes into force on 1 April 2016, and the LLC requires sufficient time for processing. We want to ensure that no research is omitted. You can find a summary of the key points of the new policy on our REF web page.

Uploading at acceptance lets us check your options and advise you how to fill in copyright or Open Access forms to comply with other funders’ requirements, and – in eligible cases – to commit funds to cover Open Access fees.

Ideally you should send the manuscript, or contact us, before signing a Copyright Transfer Agreement or choosing an Open Access option on the journal website.

HEFCE have defined the date of acceptance as the point at which the author is notified that:

  • their output has been reviewed by the journal or conference (normally via peer-review)
  • all academically necessary changes have been made in response to that review
  • the article is ready to be taken through the final steps toward publication (normally copy-editing and typesetting).

Diagram of the steps to take to submit to publisher

We prefer Word and PDF files.

In many cases you can comply with HEFCE’s REF requirements without paying a fee.

The University has grants from RCUK and the Charities Open Access Fund (COAF)* to support their Open Access policies, and also maintains a small Institutional fund. Send us your manuscript and we’ll let you know if your paper is eligible for these funds. For COAF-funded research, we’ll either process the request at the LLC or pass your details on to research administration staff based in the Schools of Life Sciences for further action; LLC staff will handle papers which qualify for RCUK and Institutional Fund support. It’s important that you contact us before selecting an Open Access option from your publisher.

 Funders other than RCUK or COAF may have Open Access policies, some of which can only be met using a paid option - we can advise you.

If you have any other queries please contact us.


Licences are used to tell the reader what rights they are being given in relation to the paper/article when they access it. Different publishers offer a range of licensing agreements. Licences affect how your work can be copied, distributed, shared and how others can use it, commercially and non- commercially.

Some funders (e.g. RCUK, COAF) specify what licence Open Access content should be published under. If this applies to your article, we'll check whether your journal offers the right licence and advise you if you need to take any further action.

Acknowledging funders

Most funders require you to acknowledge your funder when your manuscript is published.

The Research Information Network has developed a standard acknowledgment which is acceptable to all funders. Acknowledgements should follow these guidelines; 

  • the funding agency name should be written in full 
  • the grant number should be in square brackets
  • multiple grant numbers should be separated by a comma and space 
  • funding agencies should be separated by a semi-colon. 

E.g. 'This work was supported by the Wellcome Trust [grant number], [grant number]; Medical Research Council [grant number] and Cancer Research UK [grant number]

If you have any queries or require guidance then please contact us.