Find out how to store different information types in Box in a compliant way.
Box adheres to the highest industry standards when it comes to security. They provide global customer support and help us meet international regulatory standards.
Terms and conditions
You're asked to consent to the UoD Box Usage Policy before getting started in uod.box.com. These are the University's Custom Terms of Service.
The University has a range of policies and procedures to support students and staff. These help you understand your responsibilities when handling and storing information.
There are 3 information classifications: public, private and confidential. Used appropriately, Box is suitable for storing and securely sharing University information that falls within the private and confidential classifications.
What access levels mean when using Box
Last updated July 2017
|Class||Definition||Examples||How to store in Box|
||Event information e.g. conference papers||
|Press releases (not under embargo)|
|Released research data|
|Information released under the Freedom of Information (Scotland) Act|
||Teaching & Learning e.g. teaching materials, exam papers (post-examination)||
|Draft strategies and policies e.g. Operational Planning|
|Draft press releases|
|Research communications that don't include confidential or sensitive information|
|Reports, guidance, collaborative documents|
|Current procurement information|
Box can be used to store confidential information. Box can also be used to store highly confidential information such as:
Providing that this information is secured using a second level of encryption and password protection (this link describes that process)
Further guidance on the security of University data, including research data, is available via the Information Governance Office or the LLC Research & Resources Division who can be contacted through Help4U
If you have any concerns about the information you want to store in Box, please contact the Service Desk.