Information Governance provides advice and guidance on records management and promotes the efficient management of information in the University.

Records Management is the systematic and consistent control of records to ensure information is handled in an efficient and legally compliant manner.

The University uses the JISC 'Higher Education Business Classification Scheme and Records Retention Schedules' to inform decisions on the retention and disposal of University records and information. A local implementation of this retention schedule for School Offices is available here - School Offices - Retention and Disposal Schedules.

For information on the proper disposal of university information please see - ‌Guidance on the proper disposal of information.

The Information Governance team are happy to provide advice and assistance to all sections of the University on their records and information, regardless of format. Please contact us for more information.

 

Records Management Unit

Information Governance also includes the University's Records Management Unit which holds legacy physical records on behalf of sections of the University such as Finance, HR and School Offices. Records are stored securely, retrieved as required by originating departments and disposed of in an efficient and timely manner according to agreed policies.

Example forms for the transmittal of records to the Records Management Unit or the destruction of records and information are available below:

To request retrieval of records held in the Records Management Unit or to discuss the transfer of new records, please contact Alan Bell or Alan Coull.