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EU Information for Staff (Brexit)

The University and the EU Referendum Result - Last updated 26 July 2019 to provide further information on the EU Settlement Scheme. 

Around 1 in 10 of our staff currently working at the University of Dundee are non-UK EU staff.  Information as it becomes available is being added to this webpage.

UPDATE (26 07 19) EU Settlement Scheme reaches 900,000 applications

The EU Settlement Scheme official statistics, published on 18 July 2019, show that over 900,000 people have already applied to the Scheme. A full breakdown of the official statistics can be found here.

UPDATE (31 05 19) Presentation; Q&A; and 1:1 legal clinic sessions with Immigration Lawyer

Slides from the presentation held on 30 May 2019 in support of EU colleagues during the ongoing Brexit negotiations have been uploaded under the 'Further Information' tab on the left hand side of this webpage.  EU colleagues also took the opportunity to attend the 1:1 legal clinic sessions that followed during the remainder of the day.

UPDATE (01 05 19) Presentation and Q&A with Immigration Lawyer

In support of EU colleagues during the ongoing Brexit negotiations, the University has arranged a presentation and Q&A session by an immigration lawyer to take place at 9.30am on Thursday 30 May 2019 in Dalhousie Lecture 3 (3F01).  All staff are welcome to attend the presentation and Q&A session.

EU colleagues will receive a communication providing details on how to book a 20 minute slot during 1:1 legal clinic sessions which will take place during the remainder of that day.

UPDATE (10 04 19) UK Government Policy Paper

The UK government policy paper on Citizens' Rights - EU citizens in the UK and UK nationals in the EU - sets out the position of EU citizens in the UK in a 'no deal' scenario.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/790570/Policy_Paper_on_citizens_rights_in_the_event_of_a_no_deal_Brexit.pdf

UPDATE (04 04 19) Full Launch of the EU Settlement Scheme

Following the full launch of the EU Settlement Scheme on Saturday 30 March, you can visit the EU Settlement Scheme campaign page: eucitizensrights.campaign.gov.uk where more information is available.

UPDATE (27 03 19) Informal Coffee Event for EU Nationals

The members of the University Executive Group would like to invite EU nationals to an informal coffee event on Friday 29 March in the Tower Building foyer, where we can discuss the issues that are most concerning you and let you know what the University is doing in relation to Brexit planning and lobbying. It also one small way for us to show our appreciation for the work you do and the value you bring to our community. If you have any family members you would like to bring along then they are also more than welcome.

The event will take place from 2.30pm on Friday and tea, coffee and Dundee Cake will be provided.

UPDATE (11 03 19) Latest Home Office Update

The Home Office have advised that people who have paid an application fee during the test phases will receive a refund after 30 March 2019.

If you are due a refund you do not need to do anything. The Home Office will automatically refund the fee to the card that was used to pay it. An email will be sent to the contact address provided on the application, confirming when the refund has been processed. 

UPDATE (05 03 19) Message from the Principal

Professor Andrew Atherton released a message to staff and students on Friday 1 March 2019 regarding Brexit. You can read his message here: Message from the Principal.

 UPDATE (18 02 19) EU Settlement Scheme Pilot expansion - one month on

This update confirms that the current EU Settlement Scheme pilot remains open to all EU nationals regardless of their place of work or indeed their work status; as well as to non-EU family members who hold a valid biometric card.

UPDATE (22 01 19) EU Settlement Scheme Pilot expansion

The Home Office has advised that the next pilot phase of the EU Settlement Scheme will go live from 21 January 2019.  This new public test phase extends the pilot to include non-EU family members who hold a valid biometric residence card.  An email providing details on how to make an application through the pilot will be sent to EU colleagues when this information becomes available.  EU colleagues who have already taken part in the previous pilot will also be included in this communication for information.  This new, wider test phase will again require applicants to prove their identity by using the EU Exit: Identity Document Check app, which is part of the integrated online application process.  The app is currently only available for use on android mobile devices and to ease the process for those without access to Android devices, the University has sourced an Android device, and downloaded the relevant app.  This is available for use during office hours of 8.45am to 5.00pm in the offices of HR & Organisational Development, on the 7th floor of the Tower Building on the City Campus.

 UPDATE (22 01 19) EU Settlement Scheme Fee

The Prime Minister announced on 21 01 19 that EU citizens applying for the EU Settlement Scheme will not have to pay a fee when the Scheme is fully rolled out by 30 March.  Anyone who has or will apply during the pilot phases will have their fee reimbursed.  Any member of University staff who claimed this expense following the announcement below dated 12 12 18, will therefore have their fee reimbursed by the Home Office.  The Home Office will set out full details in due course. 

UPDATE (18 12 18) Support

The University has negotiated a 15 % discount off the solicitors McGill & Co standard rates for University employees seeking advice on their EU immigration status.  Staff who wish to pursue this service at the discounted rate can do so by contacting hr@dundee.ac.uk to be directed to either the Edinburgh or Glasgow McGill & Co offices.  Other Employment Law firms offering an immigration advice service are available across the central belt of Scotland.

UPDATE (12 12 18)  EU Settlement Scheme Fee

The University has confirmed that the EU Settlement Scheme fee will be reimbursed for employees of the University.  This reimbursement will be subject to tax and national insurance deductions in accordance with HMRC regulations and will be applied both during the Settlement Scheme pilot phase and until the end of the planned implementation period on 31 December 2020.  To claim this expense, please scan and send the receipt of payment email you receive from the Home Office to hr@dundee.ac.uk

 UPDATE (12 12 18)  EU Settlement Scheme in the event of a no deal

The UK government has confirmed that if there is no deal, the EU Settlement Scheme will continue to be implemented enabling EU citizens and their family members living in the UK by 29 March 2019 to secure their status and continue to be able to work, study, and access benefits and services in the UK on the same basis after the UK exits the EU as they do now.  The scheme will be fully open by 30 March 2019 as planned.

UPDATE (10 12 18) EU Settlement Scheme Pilot - Android Device Availability

To participate in the EU Settlement Scheme Pilot, applicants need to begin the application process on an Android device, which you need to read the biometric details in your passport or BRP card.  To ease the process for those without access to Android devices, the University has sourced an Android device, and downloaded the relevant app (The EU Exit: ID Document Check).  This is available for use during office hours of 8.45am to 5.00pm up to and including 20 December 2018 in the offices of HR & Organisational Development, on the 7th floor of the Tower Building on the City Campus.

UPDATE (05 11 18) EU Settlement Scheme Pilot

The Home Office has confirmed that the University of Dundee will be able to participate in the second pilot phase of the EU Settlement Scheme from mid-November to 21 December 2018.

The Scheme is the process for resident EU citizens and their family members to exchange their Permanent Residency status or apply for Settled or pre-Settled status, allowing them to continue to live and work in the UK after 31 December 2020.  A Briefing Pack- EU Settlement Scheme Pilot contains an overview of the pilot, who is eligible and how the application will work. It also contains a series of links to further information on GOV.UK.  An Information Email will be sent to EU colleagues during the week beginning 5 November 2018, providing details of the process and what they need to do to apply during this pilot phase.  A further email providing details on how to make an application through the pilot will be sent to EU colleagues during the week beginning 12 November 2018.

Colleagues may be aware that this is the second phase of testing that the Home Office has conducted. The report on how the first phase went can be viewed here.  More detailed information on the pilot, including eligibility, processing times and information on what evidence can be provided to prove residence can be found at: EU Settlement Scheme pilot: applicant information and the main guidance page on settled and pre-settled status can be found at Settled and pre-settled status for EU citizens and their families

UPDATE (12/10/2018): Settled and pre-settled status for EU citizens and their families.

The Home Office has published updated information on the EU Settlement Scheme for EU citizens in the UK. EU staff at all HEI's registered as Tier 4 sponsors will be eligible to participate in a second pilot, which will start in mid-November and will run until 21 December 2018. In the meantime, the University awaits more information from the Home Office on the second pilot.

 UPDATE (21/06/2018): Government update- EU Settlement Scheme: Statement of intent.

The Home Office has published information about the “EU Settlement Scheme”. The information sets out details about eligibility for the scheme, how it will work and application costs. The Settlement Scheme will be fully open by 30 March 2019 but a phased rollout is planned for later this year and further details of this will be published over the summer. The Government continues to consult on the development of the scheme prior to Parliamentary approval in due course.

UPDATE (26/03/2018): Brexit negotiation update for EU citizens.

As Brexit negotiations continue, the UK government has provided a further update giving the latest information on the status of EU citizens in the UK. 

https://www.gov.uk/guidance/status-of-eu-nationals-in-the-uk-what-you-need-to-know#applying-for-settled-status

Information from the UK Government and EU Commission

Following the announcement at the end of June 2017, setting out the UK government’s initial position entering into EU negotiations, you can read the following page which will be updated with the latest information about the status of EU citizens and their families in the UK as the EU negotiations progress.

https://www.gov.uk/guidance/status-of-eu-nationals-in-the-uk-what-you-need-to-know

You can view the Department for Exiting the EU and EU Commission websites for the latest information, including the respective policy position papers.

Information from Universities UK

You can read Brexit FAQs and Latest Updates on the impact of the EU Referendum result on both University staff and students on the UK Universities website.

Message from the Principal

On Wednesday 29 March 2017, Prime Minister Theresa May officially notified the European Union that the UK is leaving the European Union, thus triggering Article 50. You can read a response from our then Principal, Professor Sir Pete Downes here: Article 50: A message from the Principal.

University News – EU Referendum message from the Principal. Published Monday 27 June 2016. 

The University’s immediate priority is to assure staff and students from the EU that nothing will change in the short-term.  There is no immediate impact on the immigration status of current and prospective students and staff from the EU.  The UK remains a member of the EU for the time being and the government has confirmed that there will be no immediate changes to UK visa policies to University staff currently in, or contemplating coming to, the UK from the EU.  The University of Dundee will be working with Universities Scotland, Universities UK, and other universities to ensure that our higher education sector remains globally competitive and continues to welcome staff and students from the EU and around the world.

Read full message

Communications and Support

Following the Principal’s messages on the outcome of the EU Referendum, a number of events have taken place across the University.  A summary of these communications and supportive sessions is as follows:

  1. Presentation by the Principal to senior members of staff: Deans, Directors, School Managers and Professors held on 12 July 2016 at the MSI Building, School of Life Sciences, to discuss the University’s position post Brexit. 
  2. Drop-in Sessions/Clinics for members of staff, who had questions or concerns regarding the UK’s decision to leave the EU.  These took place with HR representatives on 18 July at Ninewells Hospital & Medical School; on 21 July at the MSI Building, School of Life Sciences; and on 22 July at the Tower Building.
  3. Brexit: the implications for EU staff – a legal perspective was provided at sessions on 7 November 2016 in the MSI large lecture theatre, SLS Research Complex, 5 December 2016 in the T9 Lecture Theatre, Level 2, Tower Building and on Thursday 27th April 2017 in the D'Arcy Thompson Lecture Theatre, Tower Building. 
  4. Focus Groups were run on 26 September and 3 October 2018, to review the new communications toolkit the Home Office launched on the EU Settlement Scheme.  Feedback from the Focus Groups was shared directly with the Home Office Communication Team and the Immigration Policy Research Team at Universities UK and has informed the development of the toolkit and the content of the employer briefing sessions which ran ahead of the launch of the second phase of the Scheme pilot.

The legal perspective sessions provided information on the options open to EU nationals, notwithstanding the various assurances that have been given from a number of sources since the Referendum result.  The advice was that EU staff take steps to protect their immigration positions on the basis that free movement is a fundamental principle of EU law and that ‘Brexit’ means that there would no longer be an automatic right to live and work in the UK.  The legal perspective is that immigration rights on ‘Brexit’ will be key to any continued free movement of workers.  

Whilst of course it remains an individual’s choice, given the legal advice being given, the University does wish to encourage staff to protect their immigration status by applying for the highest level of immigration status possible, applicable to their circumstances.

The University has negotiated a 15 % discount off the solicitors McGill & Co standard rates for University employees seeking advice on their EU immigration status.  Staff who wish to pursue this service at the discounted rate can do so by contacting hr@dundee.ac.uk to be directed to either the Edinburgh or Glasgow McGill & Co offices.  Other Employment Law firms offering an immigration advice service are available across the central belt of Scotland.

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