Recording meetings in Microsoft Teams

Using Microsoft Teams allows you to record meetings or calls and share with your group

On this page

Start to record a meeting

  1. Start or join the meeting
  2. Go to the meeting controls 
  3. Select the More options (three dots symbol) 
  4. Select Start recording

Everyone in the meeting will receive a notification that the recording has started. This message includes a link to Microsoft’s privacy policy which contains further information.

Stop recording a meeting

  1. Go to the meeting controls
  2. Select More options and Stop recording

If the person recording the meeting leaves the recording will continue and stop when the last person leaves the meeting.

When you have finished your recording it will be automatically populated into the meeting chat and stored in Microsoft Stream (see below for more information).

Recording a meeting, privacy policy and permissions (Microsoft Teams article)

Access to recordings

Recording within a Teams Group (or a Channel within a Teams Group) gives anyone within that group permission to view the recording. They do not have to take part in the meeting to view the recording.

Play a meeting recording in Teams

If you were part of the meeting, go to the meeting chat history in Teams and select Play on the video icon to play the recording directly in Teams. You can also view the video in Microsoft Stream which can be accessed in the same way as the other Microsoft 365 apps.

Guests or federated users

Guests or federated users cannot access the recording in Teams or on Stream. In order to share a recording with third parties, you should download the recording and upload to OneDrive or SharePoint and apply the appropriate access permissions that you would normally use to share files with third parties.

Upload other recordings outwith Teams to Stream

You should not need to upload a recording captured in Teams to Stream as any recording made in Teams is automatically uploaded onto Stream.

You may wish to upload other recordings you have made outwith Teams, this is possible from within Stream using the upload features.

Uploading videos (Microsoft Teams article)

    It is important to check:


    • You should own the copyright of or have permission to upload and share any video. Your University Stream account should not be used to share pirated or personal recordings.


    • The default permissions when uploading to Stream are ‘Allow everyone in your company to view this video’ which means that everyone in the University can access the video. When uploading click on permissions and un-tick the box (so you are the only viewer). You can also specify who to share the recording with.

    Share your videos in Stream

    You can create groups and channels in Stream (for example, different groups of people) and share your videos with them (these are different from groups and channels in Teams). If you share your video in this way make sure you know who is attached to the group or channel before sharing. If you share with a group anyone who is a contributor to the group will be able to modify your video settings.

    To check or change permissions go to My content/videos and click on the pencil icon next to your video to update settings.

    Adding a Stream tab and share your videos 

    Transcripts of recordings

    Videos from Teams in Microsoft Stream include a transcript created with a WebVTT file. If you are the owner of a video, you can use the transcript window on the right-hand side of the video to edit the words in the transcript.  

    Including a transcript (Microsoft Teams article)

    You can download a WebVTT file of the transcription by selecting:

    • more options (three dots) underneath the video, then
    • update video details
    • in the Options panel, you can select Download file next to Captions

    This will download a VTT file of the transcript. The file includes time codes, metadata etc. For the text of the conversation only (without metadata) use the Stream Transcript VTT file cleaner available through Apps Anywhere.

    Private channel recording

    Currently, you are not able to make a recording within a private Channel on Teams.

    To make a private recording:

    • go to the left-hand menu
    • select Calls then Make a call
    • invite people you want to take part

    This starts a video call un-associated with any Teams Group and only those present in the call will have permission to view the recording. You can also record a private chat with the chat function or start a private meeting using the calendar.  


    UoD IT Service Desk

    Last updated

    7 August 2020


    UoD IT