Guide

Learning and teaching facilities and Covid-19 safety

Find out what changes you will see in learning and teaching facilities, meeting spaces, studios, labs, and libraries

On this page

This page is part of a collection of guides which explain the steps we are taking to keep staff and students safe as they return to our campuses from September 2020

Learn more about returning to campus

On-campus teaching

Under the new blended teaching format, we have committed to offer all students some on-campus teaching in a well-controlled, and risk-managed University environment. This will necessarily be limited due to the impact of social distancing guidelines on campus capacity

Each School has a specific Operations Plan which explains the details of module teaching plans for blended learning. These will identify which are the priority teaching activities for face-to-face campus delivery and which should be delivered online. 

Students will receive a personalised timetable in September.

Meetings

All general meetings between staff and/or students should be held via Microsoft Teams wherever possible.

If it is critical to meet with someone face to face, you should have the meeting in a suitable room that allows 2m physical distancing, and ensure there is an adequate risk assessment considered beforehand. Students should make arrangements via the School Office if they need to do so.

Staff will be able to book access to space on campus for limited face-to-face meetings and other additional new spaces (e.g. Micro Studio Recording labs) through the central booking system.

We are working on transferring access to general meeting room space found across the campus, and other teaching space which is now too small for meaningful timetabling purposes, so that they can be booked for general use.

Students can't book access to space on campus for activities which are not related to timetabled learning and teaching. However, we are monitoring the Scottish Government Guidance and we will update our position on this when it becomes possible.

Room capacity and physical distancing

  • The maximum room occupancy will be displayed on the door before you enter and should not be exceeded under any circumstance.
  • If you are leading the activity in the room, you are responsible for ensuring that the room occupancy is not exceeded and that users are appropriately spaced at 2m.
  • Rooms will have clear markings showing which seats and desks or workstations can be used to maintain physical distancing. You must not move any of the furniture which is in the room.
  • The Scottish Government Guidance requires the University to monitor groupings of people in all areas to help support the Scottish Public Health Test and Protect initiative. Room users must ensure there is an accurate record of anyone in attendance and adequately record these details in an appropriate and secure manner.

Entering and exiting the room

  • When you enter a teaching or meeting space, the first person should sit at the available seat furthest from the door and each person take the next available seat working towards the door.
  • On leaving, the person nearest the door should leave first, followed in order by each person (maintaining physical distancing) and ending with the person who entered the room first.
  • Rooms may be marked as out of use for a variety of reasons. You should not enter these spaces until such times as the signage indicates that it is safe to do so.

Cleaning the room

  • When you use a room, you must use the cleaning materials provided in the room to clean your personal work area at the start and at the end of the session. This will help to keep rooms safe.

Each room will have a clear plan on how it can be used.

Practical spaces (labs, workshops, studios and IT suites)

Schools will be provided with detailed information about the specific impacts of physical distancing on all relevant rooms.

Risk Assessment

Where an activity cannot be completed with the certainty of maintaining physical distancing, or the room use makes this unlikely (e.g. a two person activity, or where close supervision is required), then the person in charge of the activity must produce a Risk Assessment and Method Statement (RAMS).

Under no circumstances should the provision of PPE be used to increase the occupancy rate of a room.