Guide

Learning and teaching facilities and Covid-19 safety

Updated on 4 March 2021

Find out what changes have been made to learning and teaching facilities, meeting spaces, studios, labs, and libraries

On this page

This page is part of a collection of guides which explain the steps we have taken to keep staff and students safe.

Learn more about accessing campus

On-campus teaching

At this time most on campus teaching has been suspended and only teaching that meets the Scottish Government definition of essential is taking place. Students will be notified via their school if and when they should return to campus to resume any face to face teaching. This will be limited to specific vocational subjects as set out by the Government and therefore the majority of teaching will continue to be delivered on line. For further information, please contact your schools if you are unsure of your current position. 

Meetings

All general meetings between staff and/or students should be held via Microsoft Teams wherever possible.

If it is critical to meet with someone face to face, you should have the meeting in a suitable room that allows at least 2m physical distancing, and ensure there is an adequate risk assessment considered beforehand. Any such meetings must be in accordance with what is allowed under the Scottish Government restrictions. Staff must refer to, and follow the most current Group Activities Guidance and complete and submit all necessary Risk Assessments before the meeting / activity commences. 

Staff are able to book access to space on campus for essential face-to-face meetings and other additional spaces (e.g. Micro Studio Recording labs) through the central booking system.

General meeting room space found across the campus, and other teaching space which is too small for meaningful timetabling purposes, can be booked in the same way but should only proceed if deemed essential.

Students can't book access to space on campus. However, we are monitoring the Scottish Government Guidance and we will update our position on this when it becomes possible.

Room capacity and physical distancing

  • The maximum room occupancy is displayed on the door before you enter and should not be exceeded under any circumstance.
  • If you are leading the activity in the room, you are responsible for ensuring that the room occupancy is not exceeded and that users are appropriately spaced at a minimum of 2m.
  • Rooms have clear markings showing which seats and desks or workstations can be used to maintain physical distancing. You must not move any of the furniture which is in the room.
  • The Scottish Government Guidance requires the University to monitor groupings of people in all areas to help support the Scottish Public Health Test and Protect initiative. Room users must ensure there is an accurate record of anyone in attendance and adequately record these details in an appropriate and secure manner.

Entering and exiting the room

  • When you enter a teaching or meeting space, the first person should sit at the available seat furthest from the door and each person take the next available seat working towards the door.
  • On leaving, the person nearest the door should leave first, followed in order by each person (maintaining physical distancing) and ending with the person who entered the room first.
  • Rooms may be marked as out of use for a variety of reasons. You should not enter these spaces until such times as the signage indicates that it is safe to do so.

Cleaning the room

  • When you use a room, you must use the cleaning materials provided in the room to clean your personal work area at the start and at the end of the session. This will help to keep rooms safe.

Each room has a clear plan on how it can be used.

Practical spaces (labs, workshops, studios and IT suites)

Schools have been provided with detailed information about the specific impacts of physical distancing on all relevant rooms.

Risk Assessment

Where an activity cannot be completed with the certainty of maintaining physical distancing, or the room use makes this unlikely (e.g. a two person activity, or where close supervision is required), then the person in charge of the activity must produce a Risk Assessment and Method Statement (RAMS).

Under no circumstances should the provision of PPE be used to increase the occupancy rate of a room.