( Note: Regulations made under Ordinance 27.)
1 The Secretary shall act as Returning Officer and shall be responsible for keeping the Electoral Roll. The Secretary shall fix the dates of the elections. If for any reason the Secretary is unable to act, the Principal shall appoint a substitute.
2 Elections shall take place in the autumn term: Provided that the first election shall take place in term time as soon as possible after Ordinance 27 is confirmed by the Court.
3 Members of the Standing Committee shall hold office for a period of three years from the first day of December immediately following their election and shall be eligible for re-election, but shall not hold office continuously for a longer period than six years: Provided that the members elected in the first election shall hold office as follows: five (of whom two shall be, and three shall not be, members of the Senatus Academicus) for a period of three years, five (of whom two shall be, and three shall not be, members of the Senatus) for a period of two years, and five (of whom two shall be, and three shall not be, members of the Senatus) for a period of two years, and five (of whom two shall be, and three shall not be, members of the Senatus) for a period of one year; the Standing Committee shall itself decide which of its members shall hold office for the respective periods: Provided further that the members elected in the first election shall take office immediately after the election but their periods of office shall be calculated from the first day of December aforesaid.
4 The Returning Officer shall communicate with all electors not less than twenty-one days before an election calling for nominations and indicating the number of vacancies to be filled, the names of the persons retiring and whether they are eligible for re-election. Nominations shall not be valid unless received by the Returning Officer at least fourteen days before the date of the election. Each nomination shall require the endorsement of two supporters and confirmation from the candidate that they agree to stand for election.
5 Not less than seven days before the date of the election the Returning Officer shall communicate with all electors informing them of (i) the date and format of the election and (ii) containing the names (in alphabetical order) of the candidates who are members of the Senatus and the names (in alphabetical order) of the candidates who are not members of the Senatus together with the names of their supporters.
6 (1) The manner of the election shall be determined by the Returning Officer, provided that in doing so all members of staff eligible to vote are given the opportunity to vote;
(2) Electors shall vote by placing a cross against the name of each candidate of their choice.
(3) Electors shall have as many votes as there are places to be filled, but they may not allocate more than a single vote to any one candidate.
(4) Candidates, or their representatives, shall be entitled to be present at the counting of the votes.
(5) The candidates with the highest number of votes shall be deemed to be elected.
(6) In the event of a tie for the last or only place the election shall be decided by the drawing of lots by the candidates involved in the presence of the Returning Officer.
(7) If in any election the period of office relating to one or more of the vacancies is, by operation of Regulation 8, less than three years the periods of office of the successful candidates shall be determined by the number of votes cast for each candidate, the candidate with the highest number of votes serving the longest period. In the event of a tie between successful candidates or in the case of candidates returned unopposed, the periods of office of the successful candidates shall be determined by the drawing of lots by them in the presence of the Returning Officer. When a successful candidate is unable to be present for the drawing of lots, he or she or the Returning Officer may appoint another person to draw a lot on the absent candidate's behalf.
(8) The Returning Officer shall have power to declare a ballot paper (if used) spoiled or invalid and to decide any matter for which provision is not made in these Regulations. He or she shall report to the Academic Council the number of such papers and any decision taken in exercise of this power.
7 A statement of the result of each election shall be published not later than the second day following the election.
8 Casual vacancies may be filled by co-option by the Standing Committee: Provided that a member co-opted to fill a casual vacancy shall hold office only until the next annual election, at which time the casual vacancy shall be filled by election. A member elected into such casual vacancy shall hold office for the unexpired portion of the period of office of the elected member whom he replaces.