Company Name & No.Employee Ref.Employee Name
1 2 3
Payment DateTax PeriodTax CodeNI CodeN.I. NumberSalaryFrom
4 5 6 7 8 9 10
Pay and AllowancesUnitsBalanceDeductionsUnitsBalance
11 12 13 14 15 16
Total Pay 17 Total Deductions 18 Net Pay 19
Payments YTDDeductions YTD
21 22
Pay MethodSort CodeAccount NumberBuilding Soc. Roll No.Total
23 24 25 26 27


Explanation of each field

  1.  Company Name & No. Name of employer i.e. UNIVERSITY OF DUNDEE, and payroll number.
  2.  Employee Pay Ref. Personal payroll reference number allocated to each member of staff.
  3.  Employee Name Employee's personal name.
  4.  Payment Date Date payment enters employee's bank account.
  5.  Tax Period Tax month number: Numbers 1 - 12 throughout tax year (April - March).
  6.  Tax Code

Employee's personal tax code - most common is S1100L.
Some employees may have a split code indicating they have two or more sources of income.
All tax codes are likely to change at the beginning of a new tax year i.e. April/May.

For more information about your Tax Code, visit the HMRC website.

  7.  N.I. Code National Insurance Code - most common are:
  • A: indicates employees' under retirement age (60 for women - 65 for men) who do not contribute to a company pension scheme i.e. SCAMPI/STSS/TRC/USS.
  • C: indicates employees' over the age of retirement (60 for women - 65 for men) that may or may not contribute to a company pension scheme i.e. SCAMPI/STSS/TRC/USS.
  8.  N.I. Number

A National Insurance (NI) number is given to each person over the age of 16 years. This number is a personal number pertaining only to the individual it is issued to. All employees must have a National Insurance number.

If there is no National Insurance number shown on your payslip this means that the employer has not been given this information. You must ensure that your NI number is known to the employer as soon as possible to ensure that your NI account can be properly maintained within HMRC and DWP. 

Find out how to apply for a NI number or find a lost NI number.

  9.  Salary Details of employee's annual gross salary (would not include any supplements/honorariums etc).
 10.  From Date from which salary is effective from. This date will change if any cost of living pay awards or increments are implemented.
 11.  Pay and Allowances Details Basic Pay and any other additional payments e.g. Overtime, Additional Hours, Supplement. (see the list of pay and allowances)
 12.  Units Details the number of hours worked as Overtime/Additional/Basic Time.
 13.  Balance Details year-to-date balances for any S.S.P. balances (Tax year).
 14.  Deductions Details all deductions for the current pay period i.e. National Insurance, PAYE, Pension Contributions and Union deductions. (see the list of deductions)
 15.  Units Not generally used.
 16.  Balance Details year-to-date (tax year) balances for Employee's National Insurance Contributions.
 17.  Total Pay Details total of all Pay and Allowances (see the list of pay and allowances).
 18.  Total Deductions Details total of all Deductions (see the list of deductions).
 19.  Net Pay Details Net Pay (take-home pay). This is the difference between total Pay and Allowance minus total of Deductions.
 20.  Department Department/School where employee is based.
 21.  Payments YTD Details this-pay-period taxable gross plus a year-to-date (tax year) balance field. Taxable pay is Gross Pay minus any tax-free elements e.g. pension and any profit related pay deductions. May also detail any hourly rates if applicable.
 22.  Deductions YTD Details this-pay-period employer's costs e.g. National Insurance, Pension; plus a year/date (tax year) balance field. Also gives a year-to-date (tax year) balance field for tax paid (employee) and pension paid (employee).
 23.  Pay Method Details method of payment to employee's bank account. This should always appear as BACS.
 24.  Sort Code Details the sort code of the employee's bank, for payment.
 25.  Account Number Details the employee's bank account number, for payment.
 26.  Building Soc. Roll No. Details employee's building society reference number - only if required.
 27.  Total Details the amount of money to be credited to employee's bank account. Should be the same as Net Pay.