A School can arrange cover through the university for a member of staff or student who are travelling abroad on university business or in connection with programmes of study.

The University's policy for staff provides travel and personal accident/emergency health insurance cover outside the UK, up to 364 days and travel only insurance when a journey within the UK involves a scheduled flight and/or an overnight stay away from home.

There is provision (with reduced benefits) for accompanying named 'others' - Spouses or Partners but no provision at present, for children.

Apply for University Insurance

To arrange, please email insurance@dundee.ac.uk and provide the following details:-

  1. Name of travellers intending to travel:
  2. Destination (country and region):
  3. Dates (i.e. departure and return/arrival (usually - to and from Dundee):
  4. Do you plan to take any annual leave inclusive of these dates (yes/no):
  5. If yes, please state dates:
  6. Purpose of journey/nature of activity (e.g. conference, forensic investigation, research visit, etc.):
  7. Do you require your travel insurance paperwork for a visa application (yes/no):
  8. Number of accompanying laptops:
  9. List of accompanying equipment - where the total value is over £1,000:
  10. Declares that each traveller:
    1. Does not suffer from any known serious medical/health condition
      or
    2. Provide details of the condition*

N.B. * if applicable, it may be necessary to refer to insurers to secure cover which may delay confirmation (See Healthcare)

 

**  please note that your travel insurance paperwork will be emailed to you one week prior to your departure date  **

FAQ on Travel Insurance

The University's travel insurance policy covers staff and students travelling on University business if the journey is outside the UK or if it is within the UK and involves either a scheduled flight (this excludes private hire or air-taxis, military/police/rescue aircraft and helicopters), ferry journey and/or an overnight stay away from home.

Before booking travel, please check travel information provided by the Foreign & Commonwealth Office (FCO) under ‘Travel Advice’. This lists countries, and parts of countries to which the FCO advises against all travel, and all but essential travel to.

Travel insurance will be invalidated if travel proceeds against the FCO advice.

If you are travelling to any of the below countries, please contact the Insurance Office in the first instance:

  • Crimea
  • Cuba
  • Iran
  • Iraq
  • Libya
  • Mali
  • Niger
  • Nigeria (if in the Delta region or North of Abuja)
  • North Korea
  • Somalia
  • Sudan
  • Syria

The University has a worldwide business travel & personal accident insurance policy.

The policy covers members of staff, students or any person under a contract to the University, travelling outside the UK on behalf of the University and representing the University in the course of their business.

The policy provides cover for accidental bodily injury which results in death, loss of limbs and eyes, temporary/permanent disability, medical and emergency travel expenses, rescue expenses, travel assistance, legal expenses, personal liability, personal property, money, cancellation and curtailment.

The policy does not cover sporting activities, winter activities and other dangerous activities such as quad biking, paragliding etc.

Personal property and portable departmental equipment (i.e. cameras and laptops) on loan to employees, is covered under the policy. Cover only applies where good risk management has been demonstrated - for example, hand luggage must not be left unattended at any time and all property must be kept in a locked room when not in use.

Thefts must be reported to the local police as soon as possible and a police report obtained.

There is no insurance cover if the FCO advise against travel to a country or particular region.

If the FCO advise 'against all but essential travel', prior authorisation of the University's Executive Group is required. Please contact the University's Insurance Office for advice. 

If you are travelling to any of the below countries, please contact the Insurance Office in the first instance:

  • Crimea
  • Cuba
  • Iran
  • Iraq
  • Libya
  • Mali
  • Niger
  • Nigeria (if in the Delta region or North of Abuja)
  • North Korea
  • Somalia
  • Sudan
  • Syria

If a journey goes ahead to a destination with a high or extreme rating, then cover will still operate. However, because of the nature of the areas visited difficulties may arise, and in the event of a medical emergency our insurers cannot guarantee being able to provide assistance in dangerous areas.

Yes, as long as this is on University business. Please list all countries you will be visiting at time of request for travel insurance.

The maximum travel period is 365 days between leaving the UK and returning to the UK. For longer periods away, employees should contact the Insurance Office to discuss their insurance needs. Please do not misuse this insurance benefit by registering a 365 day travel period unless you are actually away on University business for the whole of that period. The premium charged to the University is based on the dates you declare.

Yes, travellers with pre-existing medical conditions are covered under the policy and the cover includes emergency medical treatment for their pre-existing medical condition. The only requirement made is that travellers obtain the permission of their doctors to any proposed travel and specifically to the method of travel and the countries to be visited. Cover is for emergency treatment and not for routine treatment or prescriptions, so ensure you have sufficient supplies of your routine medication.

Pre-existing medical conditions must be declared at time of requesting travel insurance - this will be kept confidential.

There are limitations to cover for pregnant travellers. Travellers travelling before 36 weeks gestation and with their doctor's consent to the trip, are covered under the policy and the cover includes emergency medical treatment in respect of the pregnancy. However, pregnant travellers who reach 36 weeks gestation before or during the trip are not covered under the policy.

Pregnancy must be declared at time of requesting travel insurance - this will be kept confidential.

The policy has been arranged for the benefit of members of staff and University of Dundee matriculated students travelling on behalf of the University and representing the University in the course of their business. To arrange cover for students, travel insurance requests must come from the School Secretary/Course Leader.

Students, however, should arrange their own insurance for any incidental holidays.

No, the policy does not cover staff and students carrying out hazardous activities whilst travelling on University business – for example, scuba diving, wind surfing, skiing, quad biking, paragliding etc., and staff or students carrying out these activities must take out specific insurance cover themselves.

No, the cost is borne centrally by the University.

Please contact the Insurance Office in the first instance by emailing Insurance@dundee.ac.uk

Travel insurance claims can take between 8-10 weeks to settle.