Comms Planning

Before contacting us for help with communication, think about

  • what you are trying to communicate
  • who are trying to communicate with
  • how you want them to respond
  • where they are

We recommend you download our Communications Plan template in Word format or in PDF format.



If you are taking bookings for an event, (free or paid), the recommended tool is Eventbrite, using a University of Dundee account. Download our checklist to help you setting up an event using Eventbrite.

Contact the Internal Comms team for access to an Eventbrite account, or join an OPD training. Please get in touch if you have any questions.


Social media

The University's internal social media is OneDundee - the one place to find out what's going on at the University of Dundee. and

Contact the Internal Comms team if you want to post information on these, or if you want us to share information from your social media accounts.


What's on

If you are running a University event, and you would like to see it on the main University events listing, please send the information via our online form:  We will then check it & add it to the webpages.

Selected events listed on those pages are included in the Friday morning "What's On" mailing to all staff & students.



Display screens

Most of the TV screens around our campuses are now on the same system, and each shows content tailored to that screen. Some show only local content, some show a centralised playlist, and many show a combination of both.

If you wish to display something on the screens, you can check its suitability with the Internal Comms team. Or create / provide slides 1920x1080 landscape, or video (no sound, and with captions/subtitles) to the Internal Comms team.  You'll need to tell us which screen(s) you want it to appear on, and we'll check it matches the plan for those location(s).

A template with instructions for creating slides can be downloaded from the Brand webpages, at the bottom of



You may wish to read our email guidelines.


Staff/student email newsletter

Items for consideration for the staff/student Wednesday fortnightly newsletters should be 30-50 words in length, maximum, with a weblink or contact information. Please send to the Internal Comms team.  For more information about the newsletter please visit the newsletter webpage.



Ad hoc email to large groups of staff and students

If you wish to send an email message to large groups of staff/students, or all staff/students, contact the Internal Comms team 


Contact our internal comms officers