Policy

Student Recruitment and Admissions Policy: Admissions Cycle 2019/20 and 2020/21

Updated on 15 August 2019

This policy provides the framework for student recruitment and admissions practice and policy at the University of Dundee. It applies to the admission of all categories of student to accredited programmes for all levels of study at the University.

On this page

Overview

This policy is aligned to the University of Dundee’s Transformation Vision and the University of Dundee Strategy. It aims to provide clear and accurate information to all those who require it.

This policy guides University practice in ensuring fair and transparent admissions procedures for the 19/20 academic year. When you matriculate at the University of Dundee, you agree to the Student Terms and Conditions.

The University will strive to attract applicants from a wide and diverse community, who have the appropriate commitment, ability, knowledge and experience to fulfil their academic potential and who will benefit from the University’s educational provision and student experience.

The University will provide clear, consistent and accessible information for all stakeholders, including staff who are involved in the admissions processes.

Recruitment, enquiries, support and guidance

The University of Dundee provides high quality information, advice, and guidance to applicants and their advisers on our recruitment and selection processes. We provide this information on our website, in our prospectus, and in person. 

We provide a wide range of recruitment and support activities. These include, but are not limited to, student recruitment activities in Scotland, the Rest of the UK, and overseas.

The University has a wide range of services available for potential applicants, including specific tailored support:

There is no obligation for you to declare a disability, however we encourage you to disclose any information so that we can make any reasonable adjustments and provide you with the correct level of support for your application.

The University of Dundee website is the most up to date source of information on entry criteria. While the University makes every effort to ensure published entry criteria are correct, applicants should always check the website to make sure they have seen the latest entry criteria available.

The University is committed to providing information in a variety of formats. The choice of format will depend on the individual requirements of the applicant and will take into account any impairment. Further details are available from the University of Dundee - Alternative Formats Service.

For International Students, International College Dundee is an embedded college in the heart of the University of Dundee campus. This offers an alternative way to begin an undergraduate or postgraduate degree at the University of Dundee.

Your application

There is an expectation, for all programmes of study and research, that every applicant will be able to achieve the outcomes of the programme at the required standard. This can be demonstrated by a wide variety of forms of preparation, including:

  • achieved academic qualifications
  • pending academic qualifications
  • the context in which those qualifications have been achieved, including any mitigating circumstances
  • academic and/or professional references
  • suitability for and interest in the subject as demonstrated in the Personal Statement, which should be solely your own work
  • vocational, professional, access, and overseas awards
  • where required, an applicant’s performance at interview
  • where required, an applicant’s portfolio or sample of written work
  • an applicant’s English language proficiency
  • for research programmes, an outline of the research proposal
  • any other selection tasks as required by the University

The achievement of formal qualifications is not the only way we measure your potential. We are fully supportive of credit accumulation and transfer and the recognition of informal (experiential) learning. Recognition of Prior Learning (RPL) is the process for recognising either formal or non-traditional (informal or experiential) learning in order that students may access degree programmes, enter programmes at an advanced level or gain exemption from parts of programmes. The University’s approach to RPL is outlined in the Recognition of Prior Learning Policy

As part of our assessment, we will assure ourselves that your application is genuine, in line with UK Government Requirements.

Academic entry requirements

For undergraduate study, each course page will list the number and level of minimum and typical grades required for the University to consider your entry to your chosen programme. You will also be able to find information about the minimum and typical entry requirements in our prospectus for your year of entry. We provide an alternative means of demonstrating your potential for some applicants via the DUAL summer school. Applicants who are eligible for this will be made aware in their offer.

For postgraduate applicants, the course pages will list the typical entry requirements that you need for entry.

The University Student Recruitment and Admissions Committee oversees entry requirements for each programme. We publish entry requirements for the qualifications most commonly presented, however you can find our qualification equivalencies on our country pages.

In extreme circumstances, the University may change entry requirements or condition of offer following application deadlines.

Non-academic entry requirements

Some programmes may also apply additional non-academic entry requirements, for which you will receive additional guidance.

Overseas students will be required to meet UK Visa requirements in addition to academic entry requirements.

English Language Requirements

All courses and programmes are taught in English and it is therefore a requirement that you meet our English language standard to be successful in your application. If your first language is not English, you will need to demonstrate that you meet our requirements which can be achieved in a number of ways:

  • Proficiency test such as the UKVI approved IELTS
  • Previous qualification that confirms your English level
  • Evidence that you meet one of our English language exemptions.

For overseas students, the UK Visa Immigration office (UKVI) also has regulations about the level of English required before they will issue a visa to study in the UK. You can find out more information on the UKVI requirements on their website.

The University of Dundee offers pre-sessional English language programmes or an alternative pathway through International College Dundee, for international undergraduate and postgraduate students, who do not meet English language requirements. These programmes will prepare you for University study and provide extra English language tuition. Offer of entry to the University will be conditional based on your progression and success during the pre-sessional programme.

Deferred entry

If you defer your entry date to the University of Dundee, you will pay the fee applicable to your year of entry, not the fee at time of application. We will also apply any tuition fee policies applicable to you in the year in which you enter, not the year in which you applied.

If you defer your entry date to the University of Dundee, your fee status assessment will remain the same. To have a fee status re-assessment, you will need to withdraw your application and re-apply.

You will need to meet the entry requirements at point of application, not at point of entry.

UK Visa requirements can change year to year and you will be required to meet the visa requirements (for example in your English Language qualification) in your year of entry.

If you are a UK/EU undergraduate applicant, you can apply for deferred entry by indicating your planned year of entry in your UCAS application form. We only hold a limited number of deferred entry places, so to be considered for a deferred place you must outline your reasons in your personal statement. These are then taken into account by our Admissions Officers and a decision made. Applications for deferrals made after March 31 will only be considered under exceptional circumstances and will be reviewed by the Deferral Committee

If your country of residence requires mandatory National Service, we may be able to defer your place at the University.

The University may defer your application if entry to your preferred intake date is not possible.

Undergraduate

Scottish / EU - deferral is available until 31 March, and only on medical grounds after this point.

Rest of UK / Overseas - deferral available to next academic year

Postgraduate taught

Deferral is available for unconditional firm applicants from Semester 1 to semester 2 (where possible) and also to next academic year

Postgraduate research

Deferral is available where possible

Partnerships

No deferral possible

Contextual admissions

Achieving a strong set of school or college grades is key to earning a place at our university. We know that academic performance can be influenced by things like where you live, where you go to school and other factors. We look at your application in detail and note circumstances that may have impacted your potential.

We treat everyone fairly and admit the brightest and best students, regardless of background.

Information on contextual admissions at the University of Dundee, in particular as applied to Scottish/EU Undergraduate applicants, can be found on our website.

Fee and immigration status

Your fee status determines the tuition fee amount that you are required to pay and will be detailed in our communication with you.

Your immigration status is based on whether you require a UK Visa to study and live in the UK, this is also detailed in our communication with you. 

Examples of communication include, but are not limited to, Offer Letter, your Acceptance Letter, Admissions Letter, CAS Statement (if applicable) and Confirmation Letter.

How we determine your fee status is based on a range of factors. Fee status at the time of application cannot be changed after matriculation and will remain the same throughout the period of study.

Your immigration status may change throughout this period of study, but this will have no impact on your Fee status. Please see our Fee Status assessment page for more information.

Tuition fees (including deposits) and scholarships

For Overseas/International fee status applicants, you may be required to make a pre-payment to the University for your programme of study.

Information on our scholarships are available on each individual scholarship page, including our terms and conditions.

If you are required to submit an application for a scholarship, whether external or a University of Dundee Scholarship, we will verify the information you provide in your application against the information we have on your applicant record.

Your offer

Your offer will be based on the following criteria:

  • certified Qualifications as indicated on your application
  • pending Qualifications as indicated on your application
  • English language
  • your fee status
  • your immigration status
  • your contextual status (Scottish and EU Undergraduate applicants only)
  • course-specific non-academic requirements 

Offers and the conditions attached to them are communicated via UCAS (if this was your application route), our Applicant Portal, My Application, and via an email Notification of Offer.

In order to qualify for a place all academic and non-academic conditions must be met by the latest start date of the programme of study.

Instructions on how to accept your offer are made available in your Notification of Offer.

The criteria which form the basis of your offer will be verified before matriculation.

If any of the criteria which form the basis of your offer change, the University reserves the right to withdraw the offer.

Should the content or focus of your programme of study change before you matriculate, we will notify you of the change in writing, and inform you of your options.

Use of University agents

In some countries the University works with agents to promote the University of Dundee in market, and provide support to enquirers and applicants.

The University lists the agents we have a contract with on the country pages on the University website. The University works closely with these agents to ensure they provide up to date information on the University, our courses and admissions process.

All applications made through an agent are subject to our standard admissions process.

The University pays a commission to agents to provide these services.

Criminal convictions

To help the University reduce the risk of harm or injury to students and staff caused by any prior criminal behaviour of applicants, we must know about any relevant criminal convictions that you may have.

All applicants are required to declare any unspent convictions on the application form.

Where a conviction is declared, the University may request additional information.

For programmes where applicants may come in contact with vulnerable adults or children all offences including spent and motoring offences must be declared and will be taken into account.

Governance

This Admissions policy is developed and monitored by the Vice-Principal of Education, through the Student Recruitment and Admissions Committee.

Operational responsibility for ensuring admissions processes are in line with this policy lies with the Director of Student Recruitment and Admissions.

The policy will be reviewed annually by the Student Recruitment and Admissions Committee.

Complaints

Please see our Complaints policy.

Data protection

The University is committed to storing and using your personal data securely. See the most up to date information on the University of Dundee’s Data Protection policy.

Our Privacy Notices give full details of how we may use and store your personal information:

Document information

Admissions Policy: this policy is approved by the Student Recruitment and Admissions Committee, via the Vice-Principal (Learning and Teaching) with the operational responsibility with the Director of Student Recruitment and Admissions. This policy is reviewed on an annual basis. 

Terms and Conditions: these are the responsibility of the Student Recruitment and Admissions Committee, with the review and sign off by the Academic & Corporate Governance department on an annual basis. See our most up to date student Terms and Conditions

Corporate information category Student recruitment