Updated on 4 May 2020
How the Careers Service process the personal information of staff, students and other stakeholders
How we use your information
The Careers Service uses CareersPortal and MyCareerPlan to help you manage your career journey throughout your time at the University of Dundee and beyond. As a registered user, you are able to access careers and employability information, events, part-time jobs, placements, internships and graduate jobs through this service. You can also customise your profile, submit career-related queries online and book appointments with the Careers Adviser for your subject area.
This privacy notice is provided to help you understand what information is collected in these services and why it is collected.
The University of Dundee Careers Service use some of your personal data to provide you with the following services:
- Appointment booking
- Event booking
- Job board
- Careers information and resources
Your personal data will be retained in these systems for as long as you are at University. You can tailor the information that is stored in your profile and your communications preferences at any time through Careers Portal and MyCareerPlan. Access to personal data is restricted to those members of University staff who have a requirement to maintain a professional relationship with you, and is controlled through user security profiles. Anonymised data may be downloaded from the system and used within the University for service management and planning purposes.
The personal data processed in Careers is:
- type of user
- student first name
- student second name
- email address
- telephone number
- student username
- student number
- course/school details, including name of course, department and faculty/service
- years of study
- start dates and completion dates of study
- mode of attendance
- fee status
Sensitive personal data
No sensitive personal data is required normally. If you choose to disclose information of a sensitive personal nature during an appointment, we will ask if you wish to include this information in the appointment notes which are stored within the CareersPortal system. Access to these notes is restricted to those members of the Careers Service who have a requirement to maintain a professional relationship with you, and is controlled through user security profiles.
The data controller for your personal information is the University of Dundee. The data processors for these services are GTI Media and Abintegro Ltd.
The University of Dundee has taken several steps to protect your information including checking these company’s IT security, only sending them the minimum amount of data needed to give you access to the service and making sure that we have the right agreements and contracts in place.
The University asserts that it is lawful for it to process this personal data for this purpose in the exercise of its official authority, according to its powers and obligations under Royal Charter and further to the student contract as defined by the Terms and Conditions of Registration.
The University is pleased to be able to offer CareersPortal and MyCareerPlan and believe these add important elements to the support we can offer you through the Careers Service. However, if you wish to update, access, erase, or limit the use of your information, please let us know by emailing firstname.lastname@example.org. If you wish to complain about the use of your information please email email@example.com. You may also wish to contact the Information Commissioner’s Office.