Various payment request forms will no longer be available as a result of the introduction of OneUniversity, and processes will also change. 

Direct Debit Coding Grid

  • This coding grid will no longer exist. Please write the new 6 component coding string on the direct debit invoice and send it to accountspayable@dundee.ac.uk 
  • This will route for approval within the OneUniversity system based on budget centre and value.

PECOS Foreign Coding Grid

  • This coding grid will no longer exist. Any Foreign PECOS invoices will require the new 6 component coding string to be written on the invoice and sent to accountspayable@dundee.ac.uk
  • These invoices will be input as AP invoices which will then route directly to the approver pool relevant to the budget centre and value of the invoice.
  • Only relevant for historic PECOS orders. Any new foreign orders will have the invoice matching performed in OneUniversity, the same as a UK Supplier.

All other Coding Grids

  • These will no longer exist.
  • All invoices should have a PO number raised according to the No PO No Pay policy so no coding grid is required.
  • Any invoices that fall into the exceptions list should have the new 6 component coding string written on the invoice and be sent to accountspayable@dundee.ac.uk

Determining Employed Status Form (DES)

  • This form will still be required to be filled in for any self-employed/IR35 invoice.

Payment Requests

  • Student/external (non-staff)/honorary staff
  • Foreign non-staff
  • Placement specific student claims
  • External examiners claims
  • Interview expenses

Should now all use the following process

  • Forms to be filled out by claimant and passed to relevant department for coding string to be populated.
  • Forms and all relevant receipts to be sent to expenses.ap@dundee.ac.uk
  • Expenses form including receipts will route to approver pool based on budget centre and value of claim.