Content reference manual

Grammar, spelling, and formatting

Headings and subheadings

Headings and subheadings should use sentence case. This means you only capitalise the first letter of the first word unless a word is a proper noun or formal title.

If you talking about the University of Dundee you refer to is as ‘the University’, and if it is a university in general you are referring to then no capitalisation is required.

Sometimes it can be hard to decide whether a word or phrase should be capitalised, for example when you are talking about university offices or study topics. A general rule of thumb is to ask yourself:

• Is the phrase a title of something, such as a course, university unit, or project? If so, it should use upper case at the start of words.
• Would you give the word or phrase upper case letters if you were using it in a sentence? If so, it should use upper case.

Context is important here. For example, there is a department at the University called 'Academic Skills Centre'. When referring to the Academic Skills service, you would capitalise the initial letters, because that is a proper noun phrase. You are skipping the word 'Centre' as it would be clunky to use the full name in every instance. However, when you are talking more generally about academic skills, even on a page for the service, you would not capitalise the words academic skills.

Quotations

When you copy an author's text word for word, place quotation marks around the words and add a citation at the end of the quote.

If you use a direct quotation from an author:

• Enclose it in quotation marks.
• Give the author, date and page number(s) that the quotation was taken from, in brackets.

If the quotation is more than two lines, or over 70 characters (including spaces):

• It is separated from the rest of the paragraph by one free line above and below.

• It is indented at left and right margins.

• It is preceded by a colon.

• It does not use quotation marks.

• The citation includes author, date and page number(s) that the quotation was taken from.

Contact details

In any publication produced by the University, contact details need to be given accurately.

The format varies slightly depending on the purpose of the text:

Example for print

The University website should be listed before social media. Up to date social media icons are available both for the web and print. Please ask the web or print team for assistance.

Email addresses should be all lower case. Pre-2018 email addresses for staff and students have dots between initials, even though the full username, used to log in, does not.

When a web address / email address / phone number / postal address appears within a passage of text in print, it should be highlighted in bold. Where these have been given a separate heading (such as Contact details), normal type is sufficient.

On the web, phone numbers and emails are not prefixed.

Example for web

In print, web addresses should be given in the simplest, most easily readable form possible. Avoid using long URLs.

Web addresses should not be written using full URLs on web pages. It can sometimes be appropriate to write a domain when it is the brand name of a service, such as gov.uk. Best practice is to link appropriate sentence text.

Use the international phone number format by default. This lets smart phones detect phone numbers, allows easier international dialling, and gives the area code for UK callers. Never use the six-digit Dundee number on its own. Local dialling is increasingly anachronistic given falling landline use.

Five-digit extensions (88000) no longer work since the migration to Teams switchboard. Always write out the phone number in full as +44 (0)1382 3xxxxx.

Abbreviations and acronyms

Always give the full title of a person, committee, group, or institution the first time it is mentioned within the text, followed by the abbreviated version or acronym in brackets.

Subsequent references may employ an abbreviated version or an acronym.

Omit full stops in all abbreviations.

Commonly confused words

Many words in English sound similar and are regularly confused with one another in text. Oxford Living Dictionaries provides a reference guide to aid you in choosing the correct word.

• Commonly confused words on Oxford Living Dictionaries

American and British spelling

British spelling should be used in all unique copy produced by the University.

In the case of proper nouns (or noun phrases) of organisations (such as 'centres'), official job titles, citations, and quotations where the original uses USA spelling conventions, the original USA spelling should be retained.

-ise and -ize

Word-final -ise/-ize as in realise/realize is flexible in British English. We use -ise at all times as standard in unique copy produced by the University.

Numbers, money, and ages

Numbers

In passages of text, spell out in full all specific figures up to and including ten:

Higher numbers should be written in figures, using commas to indicate thousands.

Never prefix a number with a # symbol. If you feel it is necessary to have the word 'number' before a numeral then spell this out in full as this an assistive technology may misread a # as "hash" or "pound".

Exceptions to this rule

Abbreviated forms of units: 

Fractions and percentages:

When a number over ten is used to begin a sentence:

When two numbers in different categories appear in close proximity:

In tables and lists

Where the numbers ten and below appear in a table digits may show the information more clearly.

Money

Ages

Ages written in brackets should always be in figures, regardless of the age concerned.

Dates and times

Dates in paragraph text should be in the format:

The day comes before the month, and is always written as a digit, with no st/nd/rd/th suffix. The year, if relevant, should be written in full.

Days of the week and months of the year can be abbreviated if space is at a premium. Be consistent when you do this, and always use three letter abbreviations - Thu not Thurs, Jun not June.

In a context when you are listing the date in digit-only format, for example in tabular content, always display the year in full, and place a zero (0) in front of single digit days or months. Use obliques and not hyphens or dots to separate the day, month and year.

Times of day

Times of day should always use digits, never words, and should use the 24 hour clock, with the hours and minutes separated by a colon.

Emphasis and italics

Emphasis

Limit use of emphatic devices like changes of font face and size, boldface, all-capitals, to make a point.

For longer passages of emphasised text, such as whole sentences or several-word sentence fragments, consider whether breaking your paragraphs up, adding subheadings, or otherwise visually separating your text would be more successful in drawing attention to it.

In print, italics are preferred over boldface or underlining for emphasis. Always use italics sparingly, to maximise impact, when you want to emphasise a certain word or phrase in a sentence.

Italics on the web

Italics do not render as well on screens as they do in text, and are less readable. As such, on the web it's usually preferable to use bold rather than italics for inline emphasis for accessibility reasons. There will be exceptions to this, for example where boldface is being used for another purpose (such as highlighting key words in this style guide).

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Punctuation

Apostrophes

Apostrophes should never be used when s is being added to denote the plural.

Apostrophes are used to indicate possession (note that the placement of the apostrophe in each case is determined by whether the noun is singular or plural / ends with the letter s).

Contractions and omissions

As a general rule, avoid using contractions unless the context is informal.

Its and It's

It's is written with an apostrophe when indicating a contraction. When using the possessive form, write its without an apostrophe.

Years and decades

In years and decades, an apostrophe is used when century (19, 20, 21) has been omitted from the front, to indicate contraction. There is no apostrophe between the year and the s as it is indicating a plural, not a possessive or a contraction.

Plural and possessive common abbreviations

Common abbreviations such as PC, TV, CD and DVD do not have an apostrophe in plural form. They have an apostrophe in possessive and contracted 'it is' form as normal.

Dos and don'ts

Do and don't are nouns in this context - they're casual terms for 'a thing you should do' and 'a thing you shouldn't do'. As such, where they are plurals here, no apostrophe is required. There should still be an apostrophe in the contraction don't in the usual location.

When used in a title, 'dos and don'ts' should be in sentence case: don'ts is not capitalised.

Brackets and parentheses

Square brackets

Square brackets are used in direct quotes when a comment from the writer or editor, not uttered by the speaker, is added to provide essential information.

Use brackets sparingly, particularly square ones: it's not necessary to add [David] in a football story when an interviewee refers to "Beckham".

Parentheses

Round brackets are used for parenthesis and/or to add clarification.

Sentences containing a parenthesis should read as a grammatical sentence when everything inside the brackets is removed.

Avoid using brackets for very long parentheses. Consider rephrasing to put the extra information in a separate sentence, or otherwise break the text up.

Generally speaking, avoid putting a parenthesis at the end of a sentence. If there's no good way to rephrase or avoid this, the full stop should be outside the brackets.

If the parenthesis is a complete sentence, the whole sentence should be inside the brackets, including the full stop.

Consider however, why you are using parentheses in this situation, and whether you need to.

Never put a mix of partial and complete sentences inside a parenthesis.

Lists

Bullet point lists

Where bullet points form a list of very short phrases or single words, lower case should be used (unless the point contains a proper name or formal title). Punctuation is not necessary.

If the stem and bullet points combine to form complete sentences, the lower case should be used for each bullet point (unless the point contains a proper name or formal title) and no punctuation should appear at the end of the each one.

If each bullet point is a complete sentence, then sentence case and punctuation should be used.

The introductory paragraph or line to a bullet point list should have a full stop if it's a complete sentence, and a colon if it's an incomplete sentence or sentence fragment.

Exception

This rule may be relaxed for landing pages or posters, which may have more visual impact with uppercase letters and no punctuation.

Numbered lists

Use a numbered list only when your listed items represent a progression of some kind, such as a series of steps with a set order, or when you need to be able to reference the list items in another part of the document or page.

You should punctuate numbered lists the same way you do bullet lists.

Inline lists

Not every list needs to be formatted with numbers or bullet points. Lists with only three or at most four relatively short items may be better conveyed within the flow of the text. Items in inline lists should be separated by commas, including a comma before the final conjunction (and/or/nor).

Lists should never use semi-colon separation. If list items are so long that they require internal commas, use bullet points or rephrase your paragraph.

Colons and semi-colons

Colons

Colons are used to expand on or clarify an opening statement:

In this context the second part of the sentence will have less weight than the part preceding the colon. The second clause need not be a standalone sentence.

Colons are also used to introduce a long list, or a set of bullet points where the text within the bullets follows on as part of a sentence.

Never use a colon with a dash or hyphen.

Semi-colons

Semi-colons should be used to suggest a link between two complete sentences not joined by and, or, but, yet or while.

Most commonly, they separate two main clauses that are closely related to each other in topic, but could stand on their own as sentences.

Semi-colons suggest a link or progression, but generally the two clauses will be of equal weight. This contrasts with a colon, where the second clause will always be dependent and subordinate.

Use semi-colons carefully and sparingly. Always consider first whether separate sentences would be easier to read.

Full stops

There should always be one space after a full stop at the end of each sentence, never two.

Hyphens and long dashes

Hyphens

Hyphens are short and should not have spaces either side of them.

Uses of hyphens

Where a word might be difficult to read or pronounce correctly without a hyphen:

To join a prefix to a noun or adjective:;

To avoid ambiguity where a word would have a different meaning without a hyphen:

When using a compounding adjective before a noun:

To stand in for the word 'to' between numbers:

Specific hyphenation examples

University staff

Part-time and full-time

When these compounds are used as adjectives - that is, to modify a noun, they are hyphenated.

When they are serving as a compound adverb, modifying a verb, they should be written as separate words.

Long dashes

Long dashes are longer than hyphens and should be used for parenthetical statements, with a space either side.

Slashes (obliques - /)

In general, we favour use of or rather than the oblique (/). Obliques are acceptable where they aid the reader in scanning for information, such as course or location information displayed in a tabular or list context. In paragraph text, use or.

Where an oblique mark is used between two single words, in the middle of a word, or between two numbers, there should be no space either side of it. When used between compound phrases – for example course titles – there should be a space either side of the oblique.

An acceptable use of obliques to aid scanning:

An oblique should only ever be used to denote the word or, or a choice between two possibilities. It should never stand in for and or to.

When denoting a plural, brackets should be used rather than the oblique.

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Degrees

Degrees conferred by the University 

The University may confer the following degrees:

• Bachelor of Accountancy (BAcc)
• Bachelor of Architecture (BArch)
• Bachelor of Arts (BA)
• Bachelor of Dental Surgery (BDS)
• Bachelor of Design (BDes)
• Bachelor of Education (BEd)
• Bachelor of Engineering (BEng)
• Bachelor of Finance (BFin)
• Bachelor of Laws (LLB)
• Bachelor of Medical Science (BMSc)
• Bachelor of Medicine and Bachelor of Surgery (MBChB)
• Bachelor of Midwifery (BMid)
• Bachelor of Nursing (BN)
• Bachelor of Science (BSc)
• Master of Accountancy (MAcc)
• Master of Architecture (MArch)
• Master of Arts (MA)
• Master of Business Administration (MBA)
• Master of Dental Science (MDSc)
• Master of Design (MDes)
• Master of Education (MEd)
• Master of Engineering (MEng)
• Master of Fine Art (MFA)
• Master of Forensic Medicine (MFM)
• Master of Forensic Odontology (MFOdont)
• Master of Laws (LLM)
• Master of Letters (MLitt)
• Master of Mathematics (MMath)
• Master of Medical Education (MMEd)
• Master of Medical Science (MMSc)
• Master of Nursing (MN)
• Master of Orthopaedic Surgery (MChOrth)
• Master of Philosophy (MPhil)
• Master of Public Health (MPH)
• Master of Research (MRes)
• Master of Science (MSc)
• Master of Science (MSci)
• Master of Social Work (MSW)
• Master of Surgical Science (MSSc)
• Doctor of Community Learning and Development (DCLD)
• Doctor of Dental Science (DDSc)
• Doctor of Education (DEd)
• Doctor of Educational Psychology (DEdPsy)
• Doctor of Laws (LLD)
• Doctor of Letters (DLitt)
• Doctor of Medicine (MD)
• Doctor of Philosophy (PhD)
• Doctor of Science (DSc)
• Doctor of Social Work (DSW)
• Postgraduate Certificate (PGCert)
• Postgraduate Diploma (PGDip)
• Professional Graduate Diploma in Education (PGDE)*

*In Scotland this does not stand for 'Postgraduate Diploma in Education'.

How to refer to a specific qualification in full

When referring to specific qualifications in isolation, write their letter designation first, and the name of the course second. (For other use cases, see 'Placement of degree type'.)

To indicate 'with honours', place (Hons) after the letter designation, with a space between the degree type and the opening bracket.

In the phrase 'a degree with honours' lower case h should be used. Upper case H is only used when writing the complete formal title of a qualification, as in the example.

And/&/with

With regard to course titles, and, &, and with are very separate legal terms and must not be used interchangeably.

And

Use and where the two discrete degree subjects are considered to have equal weight in the course. This is a joint degree.

With

If the degree name contains with, the first mentioned subject is primary, with subsequent subjects having significant but lesser focus.

Ampersand

An ampersand (&) is used in place of and in a single named degree.

Master's degrees

Use an apostrophe when you are writing generically about a master's degree. You do not need to capitalise the words 'master's degree', as you are not referring to a specific course title. If confused, think of the degree as the property of the master, with the apostrophe-s indicating possession - it's a master's degree.

You shouldn't use capital letters, unless you're writing the formal title of a specific degree.

(The words Civil Engineering are capitalised because they denote a core subject at the University.)

When writing about a specific degree, omit the apostrophe and capitalise Masters.

Subject areas and module titles

Capitalise the subject only if it is the name of the degree. Do not capitalise it when it is a concept.

Do not capitalise school entry requirement subjects, unless a language.

Placement of degree type

This depends on the context. In general, write BSc Anatomical Sciences, MA History. However, if the subject is appearing in a list with other subjects (where it is important a reader sees the degree names first) or where they need to be alphabetised (such as on the course webpages), write Anatomical Sciences BSc, History MA.

Degree should be written with a lower case d unless it is referring to a specific type of degree.

Course versus programme

Across the Higher Education sector, words are often used interchangeably and in a contradictory manner. There are many arguments for and against a whole range of words. Some words in UK English have a different meaning in US English.

For the sake of internal consistency use the following three terms when talking about undergraduate and taught postgraduate. Whilst these may not reflect the full scope of our offering, it is better that we are consistent rather than potentially confusing students and applicants.

Module

A module is a set of teaching and assessment worth a number of credits. Modules often last a semester and students usually study several modules concurrently.

Course

A collection of modules makes a course. This term should be used as it is recognised by students and used by UCAS. MA History and MSc International Business should be referred to as a course.

Programme

A portfolio of related courses within a school is a programme. Programme is not a synonym for course and should be used sparingly if at all.

Terms to avoid

The following terms should not be used in marketing material. These are analogous to course and so we avoid having different terms for the same thing.

Taught and research postgraduate abbreviations

• Use PGT for taught postgraduate, not TPG.
• Use PGR for research postgraduate, not RPG.

Entry requirements

Entry requirements should only appear on course webpages. 

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University of Dundee terminology

The University

In first references to the University, always use the full title.

In subsequent references, the abbreviation UoD may be used in order to avoid repetition, but bear in mind that this is a less formal way of referring to the University and it may not be considered appropriate in certain formal contexts.

When referring specifically to the University without mentioning its name, always use an upper case U.

For general references, use a lowercase u.

Schools and directorates

As of 1 August 2022 the University of Dundee comprises eight Schools, some containing sub-units:

• School of Art and Design*
• School of Business
• School of Dentistry
• School of Health Sciences
• School of Humanities, Social Sciences and Law
  • Centre for Archive and Information Studies
  • Centre for Energy, Petroleum and Mineral Law and Policy
  • Centre for Water Law, Policy and Science
• School of Life Sciences
• School of Medicine
  • Centre for Medical Education
  • Dundee Institute of Healthcare Simulation
• School of Science and Engineering
  • Centre for Anatomy and Human Identification

*The School of Art and Design

The School of Art and Design is not external facing. The School of Art and Design should be referred to as Duncan of Jordanstone College of Art & Design in all content intended for an external audience.

This is the only permitted use of the ampersand in the University structure. All other schools and directorates, including the internally referenced School of Art and Design, use and.

Duncan of Jordanstone College of Art & Design is a well-known brand name and, wherever possible, should be referred to in full. The abbreviation DJCAD should never be used within University publications, but can be used on the website when spacing is an issue.

The abbreviation DOJ/DoJ should never be used under any circumstances.

In contexts where it is not immediately clear that Duncan of Jordanstone College of Art & Design forms part of the University (such as press releases), ensure that it is referred to in the first instance or somewhere in the text as the University of Dundee's Duncan of Jordanstone College of Art & Design.

Capitalisation of Schools

When referring to a School, Centre or other academic unit without using its full name, always capitalise its initial letter. This is particularly important to avoid confusion when communicating with prospective undergraduate students, most of whom will be attending a school or college themselves at the time that they are applying to universities.

Listing multiple schools

When listing multiple Schools, do so alphabetically, following the order below:

1. Duncan of Jordanstone College of Art & Design
2. School of Business
3. School of Dentistry
4. School of Health Sciences
5. School of Humanities, Social Sciences and Law
6. School of Life Sciences
7. School of Medicine
8. School of Science and Engineering

Where the full name of a School has been established in a passage of text, subsequent references may be shortened to the School, but avoid altering the order of words in the School's name or using any abbreviations.

Well-known Centres

The Centre for Anatomy and Human Identification and the Centre for Energy, Petroleum and Mineral Law and Policy are also well-known brand names and, wherever possible, should be referred to in full. The abbreviations CAHID and CEPMLP should never be used within University publications, but can be used on the website when spacing is an issue.

In contexts where it is not immediately clear that the Centre forms part of the University (such as a press release), ensure that the University of Dundee is mentioned somewhere in the text.

The School of Business

The School of Business should never be referred to as 'Dundee Business School', 'the Business School' or 'DBS'. The usual School shorthand for subsequent references is acceptable.

(This list applies to all external references to the School of Business. UDSB is an acceptable shorthand in staff communications.)

School of Medicine

The School of Medicine should never be referred to as 'Dundee Medical School' or 'Ninewells Medical School'. Ninewells Hospital should not be referred to as 'Ninewells Hospital and Medical School'. You can use 'medical school' as a generic concept but should use lower case for both words.

Semester versus term

The University in general has two semesters per year with vacations in between.

There are some courses such as Medicine which have specialised timetables. They can use term to clarify that this is different to the standard setup.

Rankings

When talking about the place the University has received in league tables and rankings, avoid use of the word 'Top' in any location, as it's ambiguous.

In headings or call outs, use 'number 1' (or similar). Do not capitalise the 'n' (unless at the start of the heading as normal). Use a digit in this location even for numbers under 11, as it's clearer, but in paragraph text you should observe the usual rules around writing numbers under 11 in full.

When forced to by space constraints, you may use 'no.' with a full stop in place of 'number' headings.

Avoid use of 'first' in headers, but this is acceptable in paragraph text for variety and ease of phrasing. Do not use '1st' in any location.

DUSA | The Union

When referring to DUSA and/or the Union, the preferred usage is:

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People

Post-nominal titles

Post-nominal initials or titles are letters placed after the name of a person to indicate that the individual holds a particular position, qualification, accreditation, office or honour. An individual may use several different sets of post-nominal letters.

The order is as follows:

1. civil honours
2. military honours
3. QC or MP
4. degrees
5. diplomas
6. certificates
7. membership of academic or professional bodies

All abbreviations of degrees and other distinctions, whether all upper-case or a mixture of upper and lower-case, should appear without internal full stops.

These should only be used when relevant – for example, on an academic profile page.

Knighthoods

When a male professor has been knighted he becomes Professor Sir. When a female professor is knighted she becomes Professor Dame. Once the full name has been given, subsequent mentions in text and quotes should be Sir Anthony and Dame Alice.

Royal naming conventions

When the occasion arises to name members of the royal family, we do not capitalise 'the' but capitalise the first letter of the title e.g. Queen, King.

If necessary to do so, prefix this with Her/His Majesty or HM.

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Places

Building names

• 1 Airlie Place
• 1 Cross Row
• 1 Perth Road
• 2 Airlie Place
• 3 Cross Row
• 3 Perth Road
• 4 Airlie Place
• 6 Airlie Place
• 8-10 Airlie Place
• 14 Airlie Place
• Airlie East
• Belmont Flats
• Belmont Tower Residences
• Bonar Hall
• Botanic Garden
• Carnegie Building
• Carnelley Building
• College Hall
• Computing Centre
• Crawford Building
• Dalhousie Building
• Dental Hospital
• Discovery Centre
• DUSA|The Union
• Enquiry Centre
• Ewing Annexe
• Ewing Building
• Fleming Gym Building
• Frankland Building
• Fulton Building
• Harris Building
• 5-7 Hawkhill
• Heathfield Residences
• Jackie Wood Centre
• Mackenzie Building
• Main Library
• Matthew Building
• Medical Sciences Institute (MSI)
• Ninewells Hospital
• Old Medical School (OMS)
• Old Technical Institute (OTI)
• Peters Building
• Queen Mother Building
• Scrymgeour Building
• Seabraes Residences
• Sir James Black Centre
• Tayforth University Officer Training Corps (TUOTC)
• Tower Building
• Wellcome Trust Biocentre
• West Park Conference Centre
• West Park Flats
• West Park Villas

Ninewells Hospital should not be referred to as "Ninewells Hospital & Medical School" as this implies there is a "Ninewells Medical School". The same logic applies to the Dental Hospital.

Campuses

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An A to Z of University of Dundee style

@ signs

The @ symbol should only be used in email addresses or for certain social media handles, such as @dundeeuni on Instagram. It should not be used in service or department names, or as a synonym for the word at.

A-level
capital a, lower case l, with hyphen

adviser
not advisor

alumni
Alumni is a plural noun referring either to a group of male graduates or to a group of both male and female graduates.

The singular alumnus refers to one male graduate.

Alumna refers to one female graduate.

The plural alumnae refers to a group of female graduates.

applicant visit days
An applicant day is for prospective students who have applied to Dundee. The applicants are personally invited to these and they are relevant to the subject they applied to. We do not publicise these externally as they are conversion events rather than recruitment.

_TheCloud
_TheCloud should always be referred to using its exact SSID, so _TheCloud (has no space between The and Cloud and has _ at start). This service is run by “Sky WiFi”. As this is a brand, it uses a capital W and F unlike our standard usage)

coronavirus pandemic
the two years following February 2020. avoid crisis or other emotive terms. never use unprecedented times

Covid-19
sentence case with initial cap, never use COVID as you pronounce it as one word, not a collection of letters

driving licence
not drivers licence, lowercase

eduroam
ed-u-roam (education roaming), always lowercase – even at the start of a sentence

email

Avoid the use of webmail as it sometimes makes students think that our system "isn't a real email".
If you need to specifically refer to the web version of Outlook, rather than the desktop app, or accessing via a phone, use Outlook on the web.

Eventbrite
capital E, not EventBrite, not Event Bright

eVision
not E-Vision

fair
never fayre: Freshers’ Fair, Sports Fair, Careers Fair

FAQ
these never are frequently asked questions, and are a poor way of presenting information. Find out more from gov.uk

International Baccalaureate
International Baccalaureate with upper case letters, higher level / standard level with lower case

iPad, iPhone
iOS devices can be used to describe both together

ISE
abbreviation rendered in capitals since rebrand, Institute of Sport and Exercise on first use

libraries

Library Services
This is no longer referred to as Library and Learning Centre or LLC. When referring to the building in the middle of City Campus, this is called Main Library

Mac
MacBook Pro, macOS (with lower m), never MAC

My Dundee
My Dundee has a space, capital M, and capital D. Only use My Dundee, we don’t need three names for the same thing. MyDundee without a space is a Dundee City Council service.

online
not on-line (although consider whether the word is redundant - an online form is not the amazing innovation it was in 1996)

open day
An open day is for prospective students who have not yet applied to the University. These are held before the UCAS deadline and are public events open to all.

If referring to a specific event, capitalise.

Outlook
Outlook is Microsoft's email client, which works differently on different platforms.

please
the overuse of please, particularly in lists, can make instructions harder to read. Maximum one please per page.
see also: welcome

portfolio
lowercase p, not folio, portfolios have not been physically submitted for many years, so there is no need for archaic prefixes such as digital or e-

report
students write reports, they don't report to buildings; we're not an army.

RingGo
(car park payment app) two Gs, the second G is capitalised

semester
The University in general has two semesters per year with vacations in between.

There are some courses such as Medicine which have specialised timetables. They can use term to clarify that this is different to the standard setup.

Sports Union
no apostrophe, advise against overuse of SU due to confusion with shorthand for Students' Union common in England

student ID card / student ID number
The correct usage is student ID card and student ID number.

Students' Association
has possessive apostrophe after the s (not Student's). Also applicable if using Students' Union. See also DUSA The Union

username
Always specify which format a user needs to use for a service:

• username – jbloggs
• full username – jbloggs@dundee.ac
• email address - j.bloggs@dundee.ac.uk

Welcome
Welcome is the time of year when new students matriculate and join the University, typically in September and January, though some courses begin in August.

The event begins on the Saturday when new students move into accommodation and continues into the following week.

As this constitutes a period longer than 7 days, the event should never be referred to as Welcome Week.

welcome
there is no need to "welcome" people to a webpage or leaflet
see also: please

wifi
not WiFi, not Wi-Fi, not wireless