The Archive is free to visit and open to the public as well as members of the University.*
Your visit starts by reading the new Reader Guidelines 2021
If you have not been to the Archives before you will need to complete a registration form and show staff some form of identification such as a driving license or matriculation card**
In signing the registration form you are agreeing to abide by the Archive's Reader guidelines and will follow the record handling guidelines. It is also an agreement to comply with personal data legislation**
You will be issued with a reader ticket which should be brought on all subsequent visits. Reader tickets should be renewed every three years. The expiry date will be on your ticket
You can find what you want by using finding aids
Finding aids help you decide which records will be most useful to you. Before you visit us, please check the online catalogue to identify records you wish to see. Or you can browse the databases of topics and subjects lists. Please note that it will not be possible to request items from the store during your visit due to quarantine requirements. Your requests will be waiting for you on a dedicated trolley
I've seen what I want on the catalogue, what do I do now?
Each collection has a unique reference number, as does each volume, bundle or item within each collection. When you want to see anything you need to take a note of the complete reference number and email us with your list so the correct material can be quarantined, ready for your visit.
Your requested items will be available on a trolley in the searchrooom, along with any weights etc needed. Only you will touch your allocated trolley and the items on it.
You are welcome to browse the books in the searchroom. Please place any books you select on your trolley for quarantine after use. Books must not be returned to the shelves after use.
When using the archives, please follow the document handling guidelines which will minimise wear and tear on the documents.
Ensure you have the following items ready to bring with you:
- Face covering
- Pencil/pencil sharpener/eraser
- Laptop or paper for note taking
Access to the records
There are certain circumstances when access to the documents is restricted. Some records may be too fragile or are away being repaired. Records may also be closed under the terms of the Data Protection Act 1998, or at the request of the collection's owner.
*Children under 12 need to be accompanied by an adult.
** When using our services onsite or online, the information you have provided will be treated as confidential, and kept and used only for the purposes for which it has been collected. These include administrative purposes and the monitoring and analysis of statistical data. Your information will be kept in hard copy and electronic formats, will not be passed to third parties, and will be processed in accordance with GDPR (2018) principles. See our GDPR (2018) Privacy Notice for more details.