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Data Protection Act 1998 - Pro Forma

The Data Protection Act 1998 governs the way that personal information is held and used. These pages provide information on how the University of Dundee operates in light of that legislation. Alan Bell is the University's Records Manager, Data Protection and Freedom of Information Officer.

A set of standard pro-forma are available to deal with particular areas under the Data Protection Act such as the registering of research projects, data subject access requests and the updating of personal information. Where they are available on-line a link is provided in the table below. For forms not yet available on-line or if you have any questions please contact the Data Protection Officer or the Records Manager.

Pro Forma:
  1. Instructions for Data Protection Coordinators
  2. Application for the inclusion of a research project (form iia) (PDF) or filing system (form iib) on the University of Dundee Data Protection Registration
  3. Notice of changes to personal information
  4. Request to withhold the publication of personal information on the University of Dundee World Wide Web facility
  5. Appointment of Departmental Data Protection Coordinator
  6. Request to see personal data held by the University of Dundee (Data Subject Access request form) (PDF)
  7. Notification of personal data held by the University of Dundee concerning a specific named member of staff
  8. Consent to publication of personal information
  9. Information audit form
  10. Application for permission to consult material which may contain sensitive personal data as defined by the Data Protection Act 1998 (Section 33 request to see closed files for research purposes)