Information for academic staff


University of Dundee Library has 7 principal sites:

Main City Campus SitesOff-Campus Sites
Main Library Ninwells Library
Law Library School of Nursing & Midwifery Library at Kirkcaldy
Duncan of Jordanstone Library School of Nursing & Midwifery Libraries at Perth and Stracathro hospitals

You can register at any of the University of Dundee libraries by completing an application form (please bring your staff ID card.) Your membership will last for the duration of your contract.

Once you have registered, your card will entitle you to borrow from all site libraries. Academic staff are also eligible to join the libraries at the Universities of St. Andrews, Abertay and Stirling.

Library borrowing regulations apply equally to DU staff and students. There are several categories of loan : Short Loan (3 hours or overnight - items kept behind the Issue Desk), 5 Day Loan (marked with blue tape), and 4 Week Loan. Individual site libraries may also have specific loan categories such as 1 Day Loan and 1 Week/7Day Loan.

Academic staff may borrow up to 18 items (honorary and visiting staff, NHS trusts, non-academic staff etc have other loan entitlements. Please contact your nearest library for more information.)

You can access your library record online to view loan information, renew standard loan items (up to 9 times) and place hold requests, by signing-in to the Library catalogue (or you can ask at the issue desk at any site library or by phone).

School/Library Subject support

For every subject area there is a Subject support Librarian who has responsibility for the library service provided to its staff and students. The Subject support librarians are involved in activities such as Staff-Student committees, determining adequate library resources*, advising on information skills training etc.

Similarly, within each School, a member of staff is nominated to be the main point-of-contact with the Library. In most cases, this person co-ordinates book and journal purchasing, circulates relevant information amongst colleagues and acts as the point of contact for all matters relating to the Library.

* Please note, academic staff should provide reading lists and estimated student numbers by 30 June for modules running in first semester and 31 October for modules running in second semester.


Each academic department is allocated a proportion of the Library bookfund for learning resources, and your liaison librarian and department library rep co-ordinate spending during the academic year. We are not permitted to carry forward any unspent monies at the end of the financial year, so it is important to commit funds fully in good time.

Academic Standards

The Senate Academic Standards Committee requires that Library provision is taken into account when courses are set-up or are revised. The Library provides the forms which must be completed before the Faculty and Senate can approve the new/revised courses. These forms are completed in conjunction with your Subject support librarian, who will then certify to Senate that resources are adequate for the proposed course, and arrange the purchase of multiple copies of key texts and alter loan categories where necessary.

Library policy and performance is monitored by the Library Committee, a Court Committee of elected members from the University community. is a mailing list managed by University of Dundee Library. It is used to disseminate news about Library resources and services, such as:

  • trial offers of new databases and resources
  • new electronic journals, password changes etc
  • meetings and workshops for teaching and research staff
  • new library services

To join the list, go to the registration page and enter your details in the form provided.

For more information: email the list administrator.

Interlibrary loans

Any ILL requests received by the Library must have an authorisation slip attached to the request form if they are to be charged to a Departmental fund or research grant. Each department lodges funds with the Library in advance, and authorisation slips authorising its expenditure may usually be obtained from your library subject support officer, departmental secretary, or research administrator.

If you would like to charge ILLs or photocopying to a new research grant, please contact LLC Subject support to arrange for Library Credits cards to be issued for that grant number.

For more information, see the Interlibrary loans page.

Library Digitisation Service

Lecturers may wish to consider making available electronically extracts from books or journals from heavily used course materials. Digitisation is useful when classes are large, the course has distance learners, or where material is out of print. For further information, see the Library Digitisation Service page or contact LLC Subject support.


This scheme gives access and borrowing rights to the libraries of higher education institutions in the UK and Ireland for:

  • Staff
  • Researchers
  • Taught postgraduates
  • Part-time, distance learning and placement students.

A full list of the 170+ participating libraries and details of how to join can be found on the SCONUL Access web page.

Your SCONUL Access card will be valid for up to three years, or until your course or contract ends, if earlier.

Obtaining an ISBN for your work

The ISSN (International Standard Serial Number) identifies a serial as a whole, while the International Standard Book Number (ISBN) represents a single volume such as a novel, a monograph, a specific title within a monographic series or a specific issue of an annual or yearbook. The two systems are complementary sometimes being used together on the same publication. On an annual, for example, a new ISBN is required for each issue while the ISSN remains the same, provided the title does not change. ISBN, however, should not be assigned to specific issues of periodicals and should not usually be assigned to any title published more frequently than once a year. Also, while the ISBN includes publisher and title identifiers the ISSN does not; it is a purely arbitrary number.

To obtain an ISBN for a work you are publishing, contact:

ISBN Agency
3rd Floor Midas House
62 Goldsworth Road
GU21 6LQ
Tel: +44 (0)870 777 8712
Fax: +44 (0)870 777 8714
email the ISBN Agency

Further information can be found on the ISBN Agency website.

Information on obtaining an ISSN is available from the ISSN UK Centre at the British Library.

More information is available from The British Library.

Library forms in PDF/Word format
Skip to top ↑