Skip to main content
“By creating we think, by living we learn” Patrick Geddes
Main University menu
 

Finance Top-Level Menu

Mainfunctions Sub Menu

Payroll

Understanding your payslip


Company Name & No. Employee Ref. Employee Name
1 2 3
Payment Date Tax Period Tax Code NI Code N.I. Number Salary From
4 5 6 7 8 9 10
Pay and Allowances Units Balance Deductions Units Balance
11 12 13 14 15 16
Total Pay 17 Total Deductions 18 Net Pay 19
20
Payments YTD Deductions YTD
21 22
Pay Method Sort Code Account Number Building Soc. Roll No. Total
23 24 25 26 27

Explanation of each field


  1.  Company Name & No. Name of employer i.e. UNIVERSITY OF DUNDEE, and payroll number.
  2.  Employee Pay Ref. Personal payroll reference number allocated to each member of staff.
  3.  Employee Name Employee's personal name.
  4.  Payment Date Date payment enters employee's bank account.
  5.  Tax Period Tax month number: Numbers 1 - 12 throughout tax year (April - March).
  6.  Tax Code Employee's personal tax code - most common is 810L.
Some employees may have a split code indicating they have two or more sources of income.
All tax codes are likely to change at the beginning of a new tax year i.e. April/May.
  7.  N.I. Code National Insurance Code - most common are:
  • A: indicates employees' under retirement age (60 for women - 65 for men) who do not contribute to a company pension scheme i.e. SCAMPI/STSS/TRC/USS.
  • D: indicates employees' under retirement age (60 for women - 65 for men) who do contribute to a company pension scheme i.e. SCAMPI/STSS/TRC/USS.
  • C: indicates employees' over the age of retirement (60 for women - 65 for men) that may or may not contribute to a company pension scheme i.e. SCAMPI/STSS/TRC/USS.
(Top of page)
  8.  N.I. Number National Insurance Number given to each person over the age of 16 years. This number is a personal number pertaining only to the individual it is issued to. All employees must have a National Insurance Number.
  9.  Salary Details of employee's annual gross salary (would not include any supplements/honorariums etc).
 10.  From Date from which salary is effective from. This date will change if any cost of living pay awards or increments are implemented.
 11.  Pay and Allowances Details Basic Pay and any other additional payments e.g. Overtime, Additional Hours, Supplement. (see attachment for list of pay and allowances)
 12.  Units Details the number of hours worked as Overtime/Additional/Basic Time.
 13.  Balance Details year-to-date balances for any S.S.P. balances (Tax year).
 14.  Deductions Details all deductions for the current pay period i.e. National Insurance, PAYE, Pension Contributions and Union deductions. (see attachment for list of deductions)
 15.  Units Not generally used.
 16.  Balance Details year-to-date (tax year) balances for Employee's National Insurance Contributions.
(Top of page)
 17.  Total Pay Details total of all Pay and Allowances (see attachment for list of pay and allowances).
 18.  Total Deductions Details total of all Deductions (see attachment for list of deductions).
 19.  Net Pay Details Net Pay (take-home pay). This is the difference between total Pay and Allowance minus total of Deductions.
 20.  Department Department/School where employee is based.
 21.  Payments YTD Details this-pay-period taxable gross plus a year-to-date (tax year) balance field. Taxable pay is Gross Pay minus any tax-free elements e.g. pension and any profit related pay deductions. May also detail any hourly rates if applicable.
 22.  Deductions YTD Details this-pay-period employer's costs e.g. National Insurance, Pension; plus a yeardate (tax year) balance field. Also gives a year-to-date (tax year) balance field for tax paid (employee) and pension paid (employee).
 23.  Pay Method Details method of payment to employee's bank account. This should always appear as BACS.
 24.  Sort Code Details the sort code of the employee's bank, for payment.
 25.  Account Number Details the employee's bank account number, for payment.
 26.  Building Soc. Roll No. Details employee's building society reference number - only if required.
 27.  Total Details the amount of money to be credited to employee's bank account. Should be the same as Net Pay.

Last modified: Thursday, 19-Jul-2012 11:09:21 BST