The Theory and Context of Recordkeeping
- The importance of records and archives and their impact in society
- The nature of the record in the context of the wider data and information landscape
- The development of recordkeeping functions and theories
- Regulations, standards, professionalism and ethics
- Concepts of records and archives within and beyond the discipline
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Archive Management: Principles and Practice
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Introduction to theory and practice: historical development of the recordkeeping profession; functions and responsibilities of archivists; differences and similarities between records and archives
- Acquisition and appraisal: policy development; methods of acquisition; accessioning procedures; the theory and practice of appraisal
- Arrangement and description: provenance; arrangement; descriptive and indexing standards; finding aids; archives, the internet and new technologies
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Archive Services, Access and Preservation
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Users and access: providing services to users; users and their needs; access restrictions and regulations; legislation
- Outreach: reaching a wider audience; outreach strategies
- Preservation: risks to archives; protecting archives; preservation policies
- Resource management: components of management; managing resources; measuring performance
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Ethical Approaches to Recordkeeping
- A brief history of ethical ideas
- Professional ethics and codes of ethics for information professionals
- Ethical approaches to acquisition, retention and disposal and access
- The relationship between recordkeeping, accountability and human rights
- The personal and professional responsibilities of recordkeepers and potential conflicts between these
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Principles and Practice of Records Management
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Organisations and records: nature of records; making, maintaining and managing records
- Records management concepts: record life cycle; records continuum
- Records management programmes – foundations: records management roles & responsibilities; records management policies; records systems development methodology; business analysis; records survey
- Records management programmes – elements: records creation & capture; records classification; records storage; records retention; records destruction
- Establishing a records management programme: developing a business case for a records management programme; selling records management
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Electronic Records Management
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Electronic records and their management: key concepts and terminology; unique properties of electronic records; implications of these properties for their management; understanding and coping in hybrid paper and electronic environments
- Incorporating electronic records management into the information fabric of your organisation: drivers for electronic records and information management; key elements of a successful electronic records program; mandates and policies; technical and social infrastructure; establishing collaborations with key personnel
- Getting started: simple first steps to begin managing your organisation’s information; understanding your organisation’s information landscape; sources of information to help you manage information; gaining practical experience; learning from the experience of others
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Management and Preservation of Digital Records
- Computer science basics for archiving and preservation
- Digital archiving and preservation processes: comparing digital archiving and analogue archiving technologies
- Systems to support digital archiving and preservation: current status and limitations; the Open Archival Information System (OAIS) standard
- Metadata standards and metadata maintenance
- Organisational and business considerations
- The future agenda: how might the management and preservation of digital records evolve in future?
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Cataloguing in a Digital Age
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Computers and record keepers: the development of digital cataloguing; national and international developments and drivers; archival networks; how users search for information
- Descriptive Standards Online: online access to archives; metadata schemes; indexing, thesauri and authority records; content standards for online description
- Getting your catalogues online: simple web solutions; databases and proprietary software; Encoded Archival Description; publishing EAD finding aids; other solutions
- Networks and interoperability: current projects and future developments
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Preservation for Information Professionals (can be combined with Disaster Management for Information Professionals)
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Preservation theory: the principles of preservation; understanding archival materials; threats to collections
- Preparing for action: storage and environment; archive surveys; archive formats; identification and storage
- Preservation in practice: handling records; working with conservators and allied professionals; digital preservation and the creation of surrogates; special circumstances
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Disaster Management for Information Professionals (can be combined with Preservation for Information Professionals)
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Risk management and business continuity: designing a disaster plan; environmental control; identifying and understanding risks
- Preparedness: appointing a disaster team; setting priorities; emergency operation plan; types of disaster; security; staff training and disaster simulation
- Response and recovery: formulating systems for response and recovery
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Strategic Management for Information Professionals
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Introduction to managing people and the legal considerations
- Managing people: recruiting, selecting and managing staff
- Managing money: finance and fundraising
- Managing the service: processes, performance and monitoring
- Managing the service: marketing and customer service
- Managing the service: projects and change
- Strategic planning and management
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Sound and Vision
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Historical Overview: development of cinefilm; development of video recording; sound recording; the growth and development of specialist film and sound archives
- Origin, development and strengths and weaknesses of oral history
- Management and administration: collection policies; appraisal; accessioning; cataloguing; and access in film and sound archives
- Preservation: physical characteristics of cinefilm; video recordings; sound recordings; handling, conservation and restoration of sound and vision media; storage; copying for preservation; data mitigation; emergency planning and disaster recovery
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Skills and Sources for Family and Local History in England
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Introduction to family and local history sources in England
- Location, type and uses of records
- Reading and interpreting records
- Demography and local administration
- Court records, taxation and registration
- Ecclesiastical and diocesan records
- Education and poor law administration
- Land, property and inheritance
- Occupation, business and trade
- Maps and plans
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Skills and Sources for Family and Local History in Scotland
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Introduction to family and local history sources in Scotland
- Location, type and uses of records
- Reading and interpreting records
- Local administration and records
- Financial and fiscal records
- Courts and the police
- Church records, education and poor relief
- Harbour and building records
- Land, property and inheritance
- Trade and business
- Families and societies
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English Palaeography and Diplomatic
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Introduction to palaeography and diplomatic: the value of palaeography and diplomatic; transcribing conventions; how to deal with dates, numbers, money; types of writing materials
- Secretary hand: history of the script; letter forms; reading secretary hand
- Manorial records: background to the manor, its court and its records
- Italic writing: history of the script; letter forms;
- Wills and inventories: formats; reading and interpreting
- Court hands: history of court hands; chancery, common pleas and exchequer hands
- Title deeds: land tenure; components of a title deed; title deeds relating to freehold/leasehold lands
- Nineteenth century handwriting
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Scots Palaeography and Diplomatic
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Introduction to Palaeography: history, abbreviations and languages within Scotland
- Identifying letter forms and reading and understanding different document types
- Personal names, reckonings of time, numerals, coinage, weights and measures
- The feudal system and feudal conveyancing
- The notary, sasine and registration
- Heritable and moveable property and family settlements
- Courts of law and civil process
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Scottish Local Government and Records
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County and parish before 1930: predecessors of the county council; county councils; education provision; the parish and the poor law; lieutenancy; militia and volunteers; special districts; sheriff courts
- Burgh to 1930: reform; police acts; burgh records; incorporations
- Developments since 1930: 1930-1975 and the Local Government (Scotland) Act 1947; reform in 1975; district courts; local administration 1975-1996; reform in 1996; the Scottish Parliament
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Understanding and Managing Rare Books
- History of rare books
- Book production in the hand-press era
- Bindings
- Cataloguing and bibliographical descriptions
- Managing collections and providing customer services
- Developing access and promotional polices
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Understanding and Reading Latin (can be taken as 2 x 10 credit modules: Basic Latin for Archivists and Researchers and Understanding Latin in Documents and Archives)
Basic Latin for Archivists and Researchers
- An introduction to Latin and basic Latin grammar
- Pronunciation, inflections, dictionaries, declensions, conjugations
- Word order, nouns, verbs, adjectives
- Formularies, the imperfect, adverbs
- Proper names, pronouns, numbers, the accusative, the infinitive
- Medieval and later Latin, the future tense, prepositions
- To be, passive, the ablative absolute
- Irregular verbs
- Common Latin documents
Understanding Latin in Documents and Archives
- Intermediate Latin grammar and understanding Latin in documents
- Monumental inscriptions; gerunds and gerundives
- Charters; subjunctives
- Retour and inquisition; impersonal verbs and abbreviations
- Bond and obligation and sasine; imperatives, infinitives in other tenses
- Probates and wills; irregular verbs; comparatives and superlatives
- Manorial roll and diplomas; conditional clauses and subjunctive
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Web 2.0 for Information Professionals
- The nature of Web 2.0, the tools and the opportunities and risks for recordkeepers
- The implications of social media for information policies (including privacy and copyright)
- Web 2.0, the nature of the record in social computing and appraisal
- Digital preservation, access and Web 2.0
- Participatory culture and changing attitudes to information
- The role of the recordkeeper in a Web 2.0 world
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Ecclesiastical Archives
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Ecclesiastical records, their location and their use in the context of the following areas
- The established churches: their development and location of records
- The non-conformist churches and the Episcopal and Catholic churches
- The clergy: records created, their location and use
- Church discipline and pastoral guidance including church courts
- The parish including parish registers, poor relief, education and other local activities
- The church fabric including plans and heritors
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Educational Archives
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Record types, their identification, location and use in the following contexts
- Historical background: medieval and early modern schools; nineteenth century educational legislation; twentieth century changes
- Administrative records: school boards; managers’ minutes; correspondence; the school inspection system; central government sources; examination boards
- Log books and other school records: types of record and their research use
- Higher education: higher and further education educational records
- Adult education and self-help: history and records
- Workhouse and Industrial Schools: the poor law; industrial schools; reformatory schools; special schools
- Ecclesiastical provision: church schools; Sunday Schools; other ecclesiastical provision
- Other providers: charities; dame schools; ragged schools
- Teacher training: history and records
- Managing school records: appraisal, arrangement, description and access
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Business Archives and Records
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Introduction to business archives and the role of the business archivist
- History of business and the development of business records and their research use
- Appraisal, records management and access
- Business archives overseas and current issues
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Outreach and Community Archives
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The nature and role of outreach in archives and related professions
- Different types of outreach and promotional activities
- Community archives as organisations and as collections
- Working effectively with local groups and individuals
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Heraldry
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The role of heraldry in identification and status
- The design, meaning and description of coats of arms
- The origins of heralds and heraldry
- Developments in heraldry from the middle ages to the present day
- The role of heraldry in historical and genealogical enquiries
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House History
- Techniques required to research the history of a house, locating and interpreting key sources
- Dating houses and buildings: architectural styles, interiors and furnishings
- Maps and land surveys, tracing community developments
- Land and property law including manorial tenure, searching for title deeds, property inheritance and disputes
- Finding occupants of houses and buildings
- Social, local and national contexts
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Public History – the module is still being developed but should include:
- Meanings and Uses of Public History: what is history / public history?; public policy and history and current issues (government, citizenship, truth and reconciliation, memorialisation etc)
- The Interpretation of History: The heritage industry; interpreting history by and for the public; public history in the archive; social media and public history
- Writing Public History: selling history; magazines; fiction and non-fiction
- History and the Media: television, radio, film and other media
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Military History – the module is still being developed but should include:
- Historical development and structure of the army and airforce; records relating to the army and airforce
- Development of the navy and merchant service; crew lists, maritime museums and archives
- Service records
- Death in service; memorials and wills
- Campaign, service and gallantry medals
- Overseas armed services
- Prisoners of War
- Honours and Orders
- Practical case study
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Complying with Information Legislation: Principles and Practice
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International, constitutional and legal context
- Data protection
- Freedom of information
- Environmental information regulations
- Importance of corporate frameworks to compliance
- Implications for archivists and record keepers
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Comparative Concepts in Information Rights
- Framework of freedom of information legislation in Scotland, the UK, Ireland, Australia and New Zealand
- Public interest test, introduction and general principles: the public interest test and the general law; the public interest test in freedom of information law
- Public interest test, comparative case studies: comparison between Scotland, UK, Ireland, Australia and New Zealand
- Harm tests and freedom of information: role of harm tests in exemptions to general rights of access and the concepts of prejudice and substantial prejudice
- Vexatiousness: when can a request for information be considered vexatious and is this the same in different jurisdictions?
- Commercial sensitivity and trade secrets: when can information be classed as commercially sensitive or as a trade secret?
- The interface between human rights and information rights
- Confidentiality: the nature and application of confidentiality law as it applies to freedom of information in different countries
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Metadata Standards and Information Taxonomies
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Metadata Standards: the main metadata concepts; the use of metadata for the management and retrieval of records and archive collections; metadata standards; identity, discovery and resource description
- Information Taxonomies: the main types of taxonomy available; how classification systems apply to records and archival collections; hierarchical and faceted classification; controlled vocabularies; ontologies; folksonomies
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Wider Legal Frameworks
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Survey of the legal structures that impact upon the work of information professionals over and above the Data Protection and Freedom of Information Acts including: Access to Health Records Act 1990; Re-Use of Public Sector Information Regulations 2005; human rights and the right to a private life; Regulation of Investigatory Powers Act 2000; Telecommunications (Lawful Business Practices) (Interception of Communications) Regulations 2000; Privacy and Electronic Communications (EC Directive) Regulations 2003; Official Secrets Act 1989; Prescription and Limitation Acts
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